Job Description

Job Title

Senior Tender and Quote Specialist (all genders)

Implement and improve the Sales Support Process objectives and the day-to-day management of the sales support process ensuring consistent supply of high quality services.

You are a part of

The team based in Warsaw is responsible for strategic support for sales team.

Your role:

1. Coordination and Management of Tender Processes

• Comprehensive preparation of tender documentation, including bids for all business units and business lines (above EU thresholds), primarily in the area of medical equipment for procedures exceeding EU procurement limits.
• Coordination of tender processes across multiple departments and stakeholders, ensuring data consistency, documentation compliance, and timely execution.
• Creating and maintaining a complete tender register enabling effective management of complex, multi‑stage processes.
• Setting priorities and overseeing the timeliness and completeness of bids within required deadlines.
• Ensuring efficient communication with Key Account Managers.
• Experience in coordinating activities related to potential proceedings before the National Appeals Chamber (KIO), including full preparation of evidence and communication with legal counsel.

2. Preparation of Offers and Documentation

• Preparing offers for public and private customers, including performing pre‑offer activities (credit checks, delivery time updates, data verification).
• Ensuring completeness, accuracy, and up‑to‑datedness of quality documentation and adjusting it to regulatory requirements.
• Coordinating the bid approval process in dedicated tools, in accordance with applicable procedures and legal requirements.

3. Contract Management

• Preparing contracts for public and private customers, including demo contracts and consortium agreements, often requiring advanced coordination among multiple parties.

4. Cooperation with Quality and Audit Departments

• Collaboration with quality and audit teams regarding documentation related to medical devices.

You're the right fit if:

• Graduate with Bachelor or Master degree (low will be appreciated)
• Intermediate English is a must (both verbal and written)
• 3-5 years of public procurement low experience, more appreciated from the current public procurement low
• Tenders experience and expertise (medical devices and equipment preferred)
• Project Management skills/experience required
• Working in matrix organization experience preferred
• Ability to inspire commitment, communicate and influence virtually
• Strong influencing skills; convincing power
• Very good communication skills and customer attitude
• Self-driven and pro-active, able to work independently in virtual environment
• Developed analytical thinking skills with an eye for detail
• Computer literacy essential and experience in MS office applications

How we work together
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.

About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
• Learn more about our business
• Discover our rich and exciting history
• Learn more about our purpose
If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here

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