Job Description

SHINE Systems is seeking a Senior Staff Operations Officer to provide high-level executive support to senior leadership for our customer. This role is critical to ensuring efficient daily operations, executive coordination, and administrative support in a fast-paced, mission-driven environment.

The ideal candidate will have extensive experience supporting senior leaders, managing competing priorities, and operating effectively within high-tempo government environments.

Responsibilities

· Manage executive calendars, schedules, and appointments to ensure efficient time management and prioritization

· Provide full support for Staff Meetings, Town Halls, and recurring leadership engagements, including conference room setup, presentation management, note-taking, tracking action items, and post-meeting closeout

· Draft, edit, and review executive-level correspondence, guidance documents, and summaries

· Process travel orders and associated documentation in accordance with government requirements

· Develop, maintain, and update office-level Standard Operating Procedures (SOPs)

· Coordinate meetings, conference room logistics, and special events

· Maintain organized and accurate records, files, and documentation

· Prepare executive-level briefings, reports, and summaries as needed

· Assist in developing visual materials, including charts, graphics, and presentations

· Manage and track taskings using DARTs, including ingesting, cataloging, distributing, monitoring progress, providing status updates, and ensuring timely closeout of both DARTs and non-DARTs actions as required by the COR/TPOC

Required Qualifications

· Minimum 10 years of experience in a senior executive assistant or executive support role, preferably within the Department of Defense (DoD) or Intelligence Community

· Experience using DARTs for tasking management, including tracking and coordinating deliverables across stakeholders

· Demonstrated ability to perform effectively in fast-paced, high operational tempo environments

· Bachelor’s degree (Business Administration or related field Required)

Preferred Qualifications and Skills

· Experience supporting the Department of Defense (DoD) or Intelligence Community

· Strong written and verbal communication skills

· Ability to work independently and manage priorities with minimal supervision

Required Security Clearance

· Top Secret/SCI with CI Poly

Education

· Bachelor’s degree (Business Administration or related field Required)

Location

· Reston, VA 20191