Job Description

Senior Specialist – Workday (Expenses & Payroll)

Experience

• Minimum 10 years of hands-on experience working with Workday, with strong expertise in Expenses, Payroll, Integrations, and Business Processes.

Key Responsibilities

Workday Expenses – Implementation & Support

• Lead Workday Expenses implementations and management across the organization.
• Manage module implementations for new legal entities
• Design and configure entity-specific expense policies, limits, and approval thresholds.
• Build, configure, and maintain expense business processes and approval workflows in alignment with local and global policies.
• Manage and update expense rate tables, conditional logic, and validation rules.
• Integrate corporate credit card transactions into Workday, including technical setup, reconciliation, and monitoring.
• Provide ongoing support and troubleshooting for end users and approvers.
• Develop and maintain reports and dashboards to monitor expense compliance and key performance indicators (KPIs).
• Collaborate closely with Finance and ERP teams on integrations by defining technical specifications, performing data mapping, and leading Unit Testing (UT) and User Acceptance Testing (UAT)
• Continuously enhance the Workday Expenses module by adopting new Workday features and best practices.

Payroll Configuration, Integration & Support

• Configure and maintain Workday Payroll components, including security roles, pay elements, and mappings.
• Manage and support integrations with payroll providers such as ADP, Celergo, and other regional payroll systems.
• Handle payroll-related interfaces including:
  • HCM data files
  • Absence files
  • Payslips and tax form delivery
• Lead and support payroll troubleshooting efforts across multiple countries and systems.
• Implement, test, and support Workday-to-payroll integrations, including:
  • Technical requirements gathering
  • Data mapping and configuration
  • End-to-end UAT coordination
• Drive continuous improvement of payroll interfaces to ensure high data quality and reliability.
• Manage payroll-related projects such as new entity onboarding and employee transfers
• Design and deliver payroll operational and compliance reports

Workday Integrations & Business Processes

• Lead implementation of Workday integrations with third-party vendors, including:
  • DocuSign
  • Reward Gateway
  • SmartRecruiters
  • Equifax
  • Other external suppliers
• Define, implement, and enhance Workday business processes to meet evolving operational and compliance requirements.
• Act as a bridge between functional and technical teams, translating business requirements into effective Workday solutions.

Key Skills & Competencies

• Deep expertise in Workday Expenses and Payroll modules.
• Strong experience with Workday Integrations and vendor management.
• Proven ability to lead global implementations and multi-country support
• Strong analytical, troubleshooting, and stakeholder management skills.
• Excellent communication skills with the ability to translate business needs into technical designs.