Job Profile:
Research Administration Specialist 3
Job Family:
Research Administration
Time Type:
Full time
Max Pay – Depends on experience:
$80,000.00 USD Annual
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Responsible for collaborating with faculty and researchers in managing intermediate to complex aspects of proposal development, development of financial resources and programs, and ensuring compliance with university policies.
Salary Range: $66,200 - $80,000 per year; DOE
This position provides pre-award administrative proposal support for Mary Lou Fulton College for Teaching and Learning Innovation (MLFC) faculty and research investigators throughout the proposal development, review, submission, and post-submission process. The role assists with sponsor requirements, eligibility guidance, budget forms, internal routing, cost-sharing documentation, compliance review, and coordination with the Office of Research and Sponsored Project Administration (ORSPA) and other university partners. The position supports proposals and related award actions for a wide range of federal, state, foundation, nonprofit, and private sponsors, including revised budgets, scopes of work, certifications, and sponsor requests. The role also serves as a resource to faculty by developing templates, timelines, checklists, presentations, and other tools that improve proposal preparation and sponsored project understanding. This position requires strong communication, judgment, organization, problem-solving, teamwork, and the ability to manage urgent or competing requests while maintaining effective working relationships.
Essential Duties:
Perform funding searches to help identify potential funding opportunities.
Review funding announcements, sponsor guidelines, and application instructions to identify and communicate eligibility requirements, required forms, budget requirements, submission requirements, and internal routing needs.
Contact sponsors as needed to clarify application guidelines, submission instructions, or required materials.
Draft proposal budget materials, including budget justifications, sponsor budget forms, cost share documentation, and acceptable budget formats in coordination with the PI and unit.
Act as a resource for subrecipients with questions related to subrecipient commitment forms and required proposal materials.
Prepare and complete sponsor required administrative forms, including current and pending support, biosketches, certifications, and other application documents.
Complete internal routing materials using information provided by the PI and unit.
Upload proposal files and application materials for sponsors requiring electronic submission.
Review proposals against sponsor guidelines and submit applications to the Office of Research and Sponsored Project Administration (ORSPA) for institutional review, signature, and transmittal to the sponsor.
Assist with post-submission action items requested by the sponsor, including Just In Time requests, revised budgets, revised scopes of work, additional certifications, and related materials.
Serve as an administrative resource to faculty and research investigators during proposal development, pre-submission review, internal routing, and sponsor submission.
Support ORSPA during award review or negotiation by helping obtain additional information.
Develop and maintain proposal support resources, including templates, checklists, timelines, training materials, and sponsor guidance documents.
Maintain effective working relationships with faculty, staff, sponsors, subrecipients, and university partners.
Desired Qualifications:
Experience supporting proposal development, grant submissions, sponsored project administration, or research advancement services in a university, nonprofit, government, or related setting.
Strong working knowledge of proposal development requirements, sponsor guidelines, internal routing processes, and grants and contracts administration.
Strong familiarity with federal submission systems and OMB requirements, including working knowledge of Grants.gov, Research.gov, and other sponsor portals.
Experience working with federal sponsors such as the National Science Foundation and U.S. Department of Education, or the ability to apply prior federal proposal experience to similar sponsors.
Experience with foundation, nonprofit, or philanthropic sponsors, including the ability to learn sponsor specific requirements and submission portals.
Knowledge of ASU financial, proposal, and research management tools, or experience using comparable university systems.
Ability to navigate complex environments with evolving priorities, communication plans, deadlines, and stakeholder needs.
Strong problem solving skills, including the ability to take initiative, set priorities, remain flexible, and escalate urgent or conflicting requests when needed.
Ability to develop schedules, action plans, proposal timelines, and tracking tools to meet project or team goals.
Strong ability to understand user needs, requirements, and requests in order to identify priorities and support timely proposal development.
Strong written, verbal, and interpersonal communication skills, including the ability to explain requirements clearly and maintain effective professional working relationships.
Ability to prepare detailed proposal documents, forms, budget materials, reports, and related submission materials.
Ability to provide guidance to new staff on department policy, practice, workflows, and procedures, including serving as a mentor when assigned.
Knowledge of applicable policies, procedures, and regulations governing grants and contracts.
Proficiency with Microsoft Office Suite, Google Workspace, database systems, and information sharing tools.
Ability to manage and adjust to changing priorities, including handling time-sensitive tasks and resolving conflicts.
Demonstrated effective communication skills.
Working Environment:
Activities are performed in an environmentally controlled office setting and involve extended periods of sitting, keyboarding, and use of a computer mouse.
Position may require travel between campus locations or buildings for meetings or job-related tasks.
MLFC supports flexible work options for certain positions, such as alternate work schedules and hybrid remote arrangements, subject to approvals per ASU policy.
Department Statement:
ASU’s Mary Lou Fulton College for Teaching and Learning Innovation creates knowledge, mobilizes people, and takes action to improve education. Nationally recognized as a leader in teacher preparation, leadership development and scholarly research, Mary Lou Fulton College for Teaching and Learning Innovation prepares over 8,000 educators annually. MLFC faculty create knowledge by drawing from a wide range of academic disciplines to gain insight into important questions about the process of learning, the practice of teaching and the effects of education policy. MLFC mobilizes people through bachelor's, master's and doctoral degree programs, through non-degree professional development programs and through socially embedded, multilateral community engagement. MLFC takes action by bringing people and ideas together to increase the capabilities of individual educators and the performance of education systems.
Aligned with ASU’s charter, MLFC is committed to advancing inclusive excellence in our curricula, programming and institutional relationships.
Driving Requirement:
Driving is not required for this position.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
Please use the link below to log in using single sign-on.
https://www.myworkday.com/asu/d/inst/1$9925/9925$24858.htmld
To be considered, your application must include all of the following attachments:
Cover letter
Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
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Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
A fingerprint check is not required for this position.
