Job Description

Senior Records Specialist

Location: 14250 49th Street N, Clearwater, FL 33762

Schedule: Monday-Friday, 8am - 5pm. Occasional 11am – 7pm on a rotational basis

***ONLY PINELLAS COUNTY GOVERNMENT EMPLOYEES IN THE CLERK'S DEPARTMENT MAY APPLY***

This is a lead worker position with duties to intake, scan, process, cashier, index, processes financial transactions which require independent judgment in researching and reconciling discrepancies. The position requires independent decision making, contact with the general public, attorneys, litigants, the court and clerical work in an automated office environment. Area of assignment may be in any related department under the Clerk of the Circuit Court. Employees in this class resolve the more complex problems and use independent judgment based on the Florida Statutes, Rules of Court and other pertinent legal authorities. The employee in this position works closely with supervisors and management to coordinate the process and completion of the work. The work may include cash handling, balancing, verifying cash, preparing daily deposits and the review, process, recording and/or retention functions of a variety of legal documents.

What Would You Do?

• Serves as a lead worker over a group of clerical support staff.
• Assists the supervisor in the planning, assigning and reviewing of work assignments and staff.
• Trains employees and keeps them apprised on policy and procedural changes.
• Reviews and processes legal documents and files; may determine recordability of documents.
• May assist in opening, closing, balancing, verifying cash and preparing deposits.
• Provides information and services to the general public, other related departments and/or attorneys to resolve complaints and problems.
• May prepare work related reports.

• Performs related work as assigned or required

What Do You Need To Have?

• 3 years clerical experience which includes 1 year in Clerk of the Court's Office.

• An equivalent combination of training and/or experience.

Additional Requirements

• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Highly Desirable

• Knowledge of the Florida Statutes, Rules of Court, departmental procedures and other legal authorities pertinent to the area of assignment.
• Knowledge of automated office procedures, methods and equipment.
• Knowledge of legal terminology, grammar, spelling, math and ability to understand oral and written instructions.
• Skilled in the application of quality customer service.
• Skilled in the operation of automated office equipment.
• Strong communication skills

• Ability to work independently, plan and coordinate the workflow.

Knowledge, Skills, and Abilities

• Knowledge of legal terminology, grammar, spelling and math.
• Knowledge of automated office procedures and practices.
• Ability to fulfill the Clerk's mission to provide customer satisfaction.
• Ability to assist employees to overcome job problems or performance deficiencies.
• Ability to make sound decisions in accordance with laws and regulations and apply decision to work situation.
• Ability to train employees.
• Ability to maintain public relations in an effective, tactful and courteous manner.
• Ability to communicate information both orally and in writing.

• Skilled in the operation of automated office equipment

Our benefits rank among the top in the area!

• Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
• We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!

Want To Learn More?

Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.

Records Specialist, Senior, C18