Job Description

This is an Expression of Interest (EOI) opportunity, available on a lateral move basis only. Applications are open to Core Scottish Government employees only.

Job Title – Senior Records Manager

Business Area/Directorate -Children and Families Directorate

Location - Victoria Quay, Edinburgh or Atlantic Quay, Glasgow

Working Arrangement – Staff in roles compatible with hybrid working should aim to spend 40% of their contracted working time working in person at their contractual workplace. More information can be found within Hybrid Working Policy

Grade - B3

Advert type - Level Transfer

Duration - Permanent

Eligibility - Expressions of interest are invited from B3 colleagues on level transfer

Skilled Worker Sponsorship not being offered

Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.

The Scottish Child Abuse Inquiry (SCAI) was established in 2015 as a statutory, independent inquiry into the abuse of children in care. Its purpose is to raise awareness of such abuse, identify the systemic failings that allowed it to occur, and make recommendations to improve legislation, policy, and practice. Chaired by Lady Smith, the Inquiry began public hearings in May 2017 and will continue until its work is complete. Its terms of reference are published on the SCAI website.

The Scottish Government Response Unit coordinates the Scottish Government’s role as a core participant in the Inquiry. The Unit anticipates and responds to the policy and wider implications of the Inquiry, working closely with colleagues across the Scottish Government and its executive agencies. Its responsibilities include managing the identification and disclosure of relevant information to the Inquiry and supporting Scottish Government witnesses. The Unit reports to the Deputy First Minister and operates separately from the Inquiry’s Sponsor Team under an information barrier.

The Response Unit works flexibly and collaboratively to manage changing demands. It comprises two teams: the Evidence and Records Team and the Policy Coordination Team. This post sits within the Evidence and Records Team.

Key responsibilities

Evidence and Records Management

• Ensure the effective management and co-ordination of records and evidence by the Response Unit, supporting policy and legal colleagues in their response to the Inquiry. Ensuring efficient delivery of records sift/review processes and well organised submissions of records to the Inquiry.
• Maintain strong relationships with colleagues who oversee SG’s records repositories, understanding records issues, improving processes to identify and review records.

Policy Co-ordination

• As the work of the Response Unit evolves, increasingly work with the Team Leader and colleagues in the Unit to co-ordinate policy interests across the Scottish Government in response to the Inquiry.

Leadership and People Management

• Deputise for, and assist, the Team Leader in responding to SCAI
• Line manage two B2 colleagues and two B1 colleagues, supporting performance, development and wellbeing.
• Contribute to collective leadership across the Unit and Division.

Success Profiles

Success profiles are specific to each job and they include the mix of behaviours, experience and technical criteria (if applicable) that candidates will be assessed on.

Experience

• You will have a track record of working collaboratively with colleagues across the Scottish Government
• Strong project management skills, with experience of ensuring that complex workstreams are delivered at pace and on time.
• You will be a supportive and inclusive leader, with experience of line managing staff and supporting their development and wellbeing.
• High personal resilience given the subject-matter and the need to meet deadlines.

Behaviours Being Tested

You will be assessed on the following behaviours at Level 3:

• Changing and improving

• Communicating and influencing

• Working together

• Delivering at pace

You can find out more about Success Profiles Behaviours, here: Behaviour levels - Success profiles: candidate guide

Training

The successful candidate will receive on the job specific training in regards to evidence review and records management, evidence coordination across Scottish Government and with the Scottish Child Abuse Inquiry, and support in handling sensitive information.

The Response Unit has access to bespoke wellbeing support to colleagues handling sensitive material and for those attending and supporting Inquiry hearings.

Working Pattern

This post is a full role, but we welcome applications from staff with different working patterns, proposed working patterns will be assessed against the business requirements for this post.

Further Information

Further information about this opportunity is available from Heather.Mackie@gov.scot or Simon.Ashpool2@gov.scot

How to Apply

Please submit an Expression of Interest (maximum 500 words), describing how your skills, qualities and experience make you suitable for the role. You should make particular reference to, and structure your supporting statement around, the Success Profile noted in the job advert.

Vacancies close at 11:59pm on the date displayed in the table, unless otherwise stated on the job advert.

Interviews

Interviews to be confirmed.

Selection Process

Applications will be reviewed by panel. Shortlisted candidates who are considered to have the skills and experience will be invited to interview with the hiring manager and another panel member. The panel will recommend the candidate considered most suitable for the post.

Additional Information:
Applicants must discuss their intention to apply with their current line manager to help ensure early release.