Job Description

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high-stakes matters that demand urgent attention, bringing strong integrity, proven experience, clear analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data to help clients navigate complex, contentious, and often catastrophic situations.

We are seeking a Senior Proposal Coordinator (Temporary) to join our Marketing team This is a unique opportunity for an entrepreneurial, highly driven individual with a well-rounded skill set to join a dynamic, collaborative group whose responsibilities extend beyond a traditional proposal role. The ideal candidate will not only have a strong grasp of high-level proposal development (RFQs, RFIs, SOQs, LOIs, etc.) but will also be a flexible, strategic thinker capable of partnering across the organization and contributing to a variety of initiatives.

This is a temporary Senior Proposal Coordinator role designed to stabilize active proposal work during a defined coverage period, starting as temporary part-time and shifting to a 30-hour/week schedule; the role is hands-on and requires immediate ownership of live proposals with minimal ramp-up.

This role requires a highly motivated, proactive individual who is enthusiastic, agile, and able to manage multiple priorities effectively. The ideal candidate is a self-starter and problem solver who can navigate challenges, communicate effectively with stakeholders, and keep projects moving forward. Strong executive presence is essential, with the ability to lead meetings across all levels of the organization and provide thoughtful, diplomatic input when needed. Exceptional verbal and written communication skills, along with strong attention to detail and organizational skills, are critical to success.

The selected candidate will take ownership of proposal efforts from concept to completion, leading cross-functional collaboration and ensuring high-quality deliverables. This role offers the opportunity to support a global, multi-disciplinary firm, working on high-impact projects with meaningful internal and external outcomes. You will also play a key role in influencing proposal operations, processes, and efficiencies within a fast-paced yet flexible environment that values strong team culture and collaboration across the globe.

Job Responsibilities

• Train new employees on proposal processes and integration
• Partner with the Business Development team on strategic accounts, opportunity tracking and intelligence collection
• Provide proposal QA/QC (grammar, spelling, comprehension, win strategy, branding, etc.)
• Update and maintain content database, website documents, etc.
• Analyze, interpret, and lead the proposal development (RFQ, RFP, RFI, SOQ, etc.) from go/no go discussion through client delivery, ensuring quality and compliance
• Work with technical staff to develop strategy, differentiators, and a win plan
• Coordinate with a diverse group of stakeholders to conceptualize and gather graphics, photos, marketing materials, etc., for proposal content
• Demonstrate and share proposal industry methods, tools, and best practices
• Execute ad hoc special projects and initiatives, as needed

Qualifications

Required Qualifications

• 3+ years of experience planning, preparing, and developing proposals
• Bachelor’s degree in Journalism, Marketing, English or Mass Communications
• Strong project management skills
• Strong interpersonal skills
• Time management skills—ability to manage, organize, and prioritize competing deadlines
• Exceptional writing, editing, and document layout skills
• Proficient in Adobe Creative Suite
• Intermediate to expert skills in Microsoft Office Suite
• Availability to support a temporary coverage period, starting with a part-time schedule of approximately 20 hours per week and increasing to 30 hours per week, with the ability to contribute immediately in a hands-on, execution-focused capacity.

Preferred Qualifications

• Ability to manage flexible or irregular (global) work hours on occasion
• Microsoft Dynamics CRM experience
• APMP certification

Physical and Mental Job Qualifications

• Prolonged periods sitting at a desk and working on a computer.
  

Additional Information

This is a temporary position supporting a defined coverage period. The role begins as part-time and transitions to a 30-hour/week schedule. Please note that temporary roles are not eligible for company-sponsored benefits.

A reasonable estimate of the hourly range for this role is $34-43/hour. Any offered hourly range is based on a wide array of factors, including, but not limited to, skill set, experience, training, location, scope of role, management responsibility, etc.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

Please explore what we’re all about at www.jsheld.com.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering.

J.S. Held is an equal opportunity employer. Qualified applicants are considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request a reasonable accommodation during the recruitment process, please email jobs@jsheld.com Include "Applicant Accommodation" in the subject line, along with your request and contact information.

All your information will be kept confidential according to EEO guidelines.

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