Job Description

ABOUT THE POSITION

Senior Proposal Marketing Specialist | Hybrid | New York/New Jersey

Are you looking for a great opportunity to help drive the strategy and growth of an Architecture/Engineering/Construction (A/E/C) firm in the New York Metro Area? VHB is seeking a talented marketing professional to lead proposal and visibility efforts for our Northeast Region. As part of our Northeast marketing team, you will work with our technical staff to produce winning proposal documents and effective marketing communications materials in a fast-paced environment.

We are looking for a creative and energetic team member who has successfully managed complex, multi-disciplinary proposals through the entire life cycle - from RFP release through kick-off, strategy development, content creation, review cycles, production, and delivery. The ideal candidate is highly accountable, takes ownership of deadlines and deliverables, and can create and manage a clear project plan that keeps team members aligned and proposals on track. This person enjoys competing for projects in the government, transportation, real estate, institutional, and energy markets and is interested in helping raise VHB’s prominence in the region.

Responsibilities

• Writing, editing, organizing, and proofreading various marketing collateral, including proposal content, project sheets, resumes, award submittals, brochures, articles, and presentations
• Independently managing complex proposal efforts from initial opportunity evaluation and RFP review through strategy, content development, internal reviews, production, and final delivery
• Facilitating proposal/presentation kick-off and strategy meetings, ensuring clear roles, responsibilities, and timelines
• Preparing detailed proposal management plans, schedules, and outlines, and tracking progress against milestones
• Ensuring compliance with client requirements outlined in requests for proposals (RFPs) and similar solicitations
• Coordinating proposal activities of technical, marketing, graphics, and production staff across multiple offices and disciplines
• Communicating proposal needs, expectations, and deadlines with colleagues and subconsultants, and proactively following up to ensure accountability
• Overseeing proposal production and ensuring delivery to meet strict deadlines
• Preparing presentation materials for client interviews
• Developing and executing visibility initiatives (e-blasts, social media campaigns, VHB.com content, etc.)
• Coordinating and occasionally attending conferences and industry events
• Maintaining VHB brand standards across all marketing efforts
• Driving Client Focus and Market Team activities in collaboration with senior marketing partners
• Participating in marketing team meetings, workshops, and professional development activities

Skills & Abilities

• Proven experience managing complex proposals through the full life cycle—from receipt of the RFP and development of a proposal plan to compliant, on-time submission and debrief
• Demonstrated ability to independently lead proposal efforts, drive schedules, and hold self and team members accountable to milestones and deliverables
• Able to develop compliance matrices and outlines from Request for Proposal (RFP) and similar documents
• Strong project planning and project management skills, including creating timelines, tracking tasks, and coordinating inputs from multiple stakeholders
• Strong writer, editor, and communicator
• Excellent verbal, written, organizational, and interpersonal communication skills
• Strong creative and strategic thinking skills
• Detail oriented
• Able to work well under deadline pressure
• Able to handle multiple assignments concurrently
• Comfortable working with colleagues in person and remotely

Qualifications

• BA in English, Communications, Marketing, Journalism, or comparable field
• 4–6 years of professional marketing experience in the A/E/C industry required
• Experience preparing and managing proposals in the architecture/engineering/construction (A/E/C) industry required, including complex, multi-firm or multi-discipline pursuits
• Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook) required
• Adobe platform and/or Microsoft Teams experience a plus

Our best estimate of the salary range for this position, located in New York City, is $90,000-115,000 and in New Jersey and Hauppauge, NY is $86,000-110,000. The final compensation will be based on a variety of factors such as individual qualifications, education, and experience.

We are VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment.

Our people make us great! VHB provides a differentiating employee experience, which includes:

• Diverse and inclusive culture of collaboration and innovation
• Opportunity to work on complex, transformational projects
• Community and social responsibility as sustainable stewards
• Focus on learning, development, and career growth
• Best-in-class benefits, including flexible, hybrid workplace

We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We’re growing, and we hope you’ll join us!

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

#LI-AS1

#LI-Hybrid