Job Description

Every successful Life Sciences consulting business is built on a simple truth: great proposals teams don’t just respond — they shape growth.

As VCLS continues to scale globally across Biotech, MedTech, and HealthTech, we are investing deliberately in the future of our proposals function — strengthening today’s execution while building the systems, tools, and capabilities that will define tomorrow.

This role exists because we believe excellence in proposals is a competitive advantage — and because the future of this work will be smarter, more automated, and more human, not less.

Why This Role Matters

This is not a transactional role. And it’s not “just automation.” As such experience with Regulatory Proposals is essential.

You will sit at the intersection of sales, science and delivery helping ensure that:

• proposals are customized, accurate, compliant with the request, and compelling
• proposals include real added value thanks to a holistic and scientific approach

You will work closely with an experienced Life Sciences Proposals Director known for authentic, supportive leadership.

If you understand that a great proposal is both craft and a tool of persuasion, this role was designed with you in mind.

What You’ll Do

Proposal Delivery & Quality

• Lead the end-to-end coordination process of RFPs, RFI , contacts and change orders
• Liaise and coordinate with key operational managers, sales managers, and functional group leaders regarding the implementation strategy for the proposed project.
• To develop customized draft of proposal and budget using existing templates
• Collaborate with strategic partners to complete the proposed offer
• Maintain, and refine templates, boilerplate content, and modular sections
• Ensure proposals consistently reflect VCLS brand, tone, and quality standards
• Manage schedules, revisions, version control, and final submissions
• Provide solutions or ideas to improve the quality of the proposal

Library, Automation & AI Enablement

• Help implement and maintain proposal automation tools
• Manage content libraries and knowledge repositories to drive reuse and consistency
• Stay curious about emerging tools and share practical ideas that actually work
• Balance innovation with governance, compliance, and quality

Cross-Functional Collaboration

• Work seamlessly with Business Development and technical experts
• Ensure proposal data aligns with CRM and document management systems
• Act as “right-hand man” to the proposal director
• Mentor and train future newcomers to the team

Requirements

Who You Are

You take pride in getting the details right — and you see structure as a strength, not a constraint.

You understand that proposals are:

• operationally demanding
• strategically critical
• and constantly evolving
• Experience of regulatory activities is essential

You likely bring:

• Experience in proposal and budget development within Life Sciences or CROs
• A clear understanding of the different phases of pharmaceutical product development
• Exceptional attention to detail and comfort with structured, complex documents
• A collaborative mind set and confidence working across functions
• A genuine interest in automation, AI, and process improvement — whether expert or emerging
• The judgment to balance innovation with consistency and compliance