Job Description

The Senior Proposal Coordinator performs key administrative functions like managing the Proposal Department SharePoint library, coordinating input from multiple stakeholders, and maintaining all proposal documentation within the SharePoint Library. You must have strong MS Office (WORD & EXCEL) expertise, writing, and organizational skills, with a focus on ensuring compliance and producing high-quality input for proposals that meet client requirements and deadlines. This role requires strong initiative, attention to detail, and an ability to execute assignments with limited supervision, while ensuring all major actions and deliverables are reviewed and approved by the Proposal Manager or Capture Manager (PM/CM).

The successful candidate will demonstrate leadership, organization, and writing skills to support the full proposal lifecycle, from pre-RFP planning through final submission and post-submission follow-up, while contributing to continuous process improvement across the department.

ESSENTIAL FUNCTIONS

• Serve as proposal coordinator for assigned opportunities, developing compliant past performance content and revision of resumes with oversight and approval from PM/CM.
• Create compliant templates and proposal volumes.
• Assist with development of new standard operating procedures and proposal templates.
• Coordinate with the PM/CM and technical teams to ensure clarity of requirements and deliverables.
• Draft and edit proposal sections (technical and past performance) that are responsive, compliant, and compelling.
• Manage proposal schedules, compliance matrices, outlines, and version control throughout the proposal lifecycle, escalating issues or risks for guidance as needed.
• Analyze requests for proposals (RFPs), requests for qualifications (RFQs), and other solicitations to ensure the proposal is compliant with all requirements.
• Support and help facilitate internal color team reviews (Pink, Red, Gold, and White Glove), incorporating reviewer feedback into final deliverables.
• Provide guidance and mentorship to junior staff to strengthen proposal development capabilities across the team.
• Support capture and business development efforts by assisting with pipeline tracking, research, and the preparation of capability statements or qualification packages.
• Maintain and enhance MELE’s proposal library, templates, and standard operating procedures to support ongoing efficiency and quality improvement.

MINIMUM QUALIFICATIONS

• Associates’ Degree required or equivalent combination of education and experience.
• Minimum of two (2) to five (5) years of experience in proposal coordination for federal government solicitations.
• Demonstrated experience supporting the full proposal lifecycle from RFI/RFP review through submission.
• Proven ability to take initiative and manage multiple concurrent proposal tasks under tight deadlines while adhering to review and approval processes.
• Strong understanding of federal acquisition processes (FAR, DFARS, etc.) and government contracting practices.
• Exceptional written communication and editing skills with attention to tone, consistency, and compliance.
• Proficiency in MS Office Suite, Adobe Acrobat, and collaborative proposal tools (e.g., SharePoint, Teams).
• Excellent organization and time management skills with the ability to manage priorities proactively and independently.
• Ability to identify and recommend process improvements to enhance proposal efficiency and compliance.
• Demonstrated professionalism and quality focus in a fast-paced, deadline-driven environment.

LOCATION: This position is full-time and hybrid in Rockville, MD.

SALARY:Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position. The range for this position is 70k-85k.

BENEFITS

• Employer-paid employee Medical, Dental and Vision Care.
• Low-Cost Family Health Care offered.
• Federal Holidays and three (3) weeks’ vacation
• 401(k) with Employer Match
• Cross-training opportunities

About MELE

With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran and minority-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include National Security and Intelligence, CBRNE Defense and Security, Facility Management and Engineering, Law Enforcement and Emergency Response Training, Technical, Analytica, and Program Management Support, and IT/Cybersecurity.

MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.