Job Description

Equal Opportunity and Nondiscrimination Statement

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Senior Project Manager

and Requirement:

BASIC FUNCTION:

The Senior Project Manager will play a critical role to manage assigned projects in the College’s asset renewal and replacement program and deferred maintenance projects. These plans may range in scope up to over $2,000,000. This position is responsible for project management on existing facilities on the Claremont McKenna College campus, to include preventive, corrective, and deferred building maintenance, building renovations, and planning and management of the capital renewal and replacement budget (CARR).

Inquiries and applications are being managed by RETS Associates. Please apply directly with RETS Associates. APPLY HERE: https://retsusa.com/wp-content/plugins/bullhorn-oscp/#/jobs/6118

OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Reporting to the Assistant Vice President for Facilities and Campus Services, the Senior Project Manager works independently and collaboratively to perform the following essential duties and responsibilities:

• Responsible for planning, budgeting, and successful completion of the College’s projects identified through the annual facilities capital budget process, the evolving CARR plan, and the College’s long term integrated facilities plan.
• Maintain and manage the CARR annual budget and the evolving CARR spreadsheet list to ensure that projected deferred maintenance dates are accurate and make sound judgements on project queues and priorities.
• Manage projects to ensure completion within established time frames, project design and budget.
• Manage the project budget coordinating cost estimates and controlling project costs.
• Determine scope of work and any scheduling restrictions.
• Coordinate the project schedules with stakeholders to meet the agreed upon milestones and overall schedule.
• Manage project teams through the design and construction process and secure project approvals while ensuring compliance with standards and quality assurance.
• Represent the College’s interests throughout design and construction process directing subcontractors, and reviewing their performance toward overall project goals.
• Responsible for the communication plan with all relevant parties including users, leadership, project team members, stakeholders, external consultants, designers and builders for all projects.
• Solicit input from administrators to identify issues and/or concerns.
• In collaboration with the Assistant Vice President (AVP) for Facilities and Campus Services, manage consulting firms working on project design and construction, and facilitate the turnover and acceptance of projects to Facilities Operations.
• Serve as point of contact for vendors, architects, landscapers, contractors, and outside agencies to ensure contractual obligations are met.
• Manage the permit and inspection processes with city, state, county, and federal governments as appropriate.
• Inspect and audit facilities for regulatory compliance.
• Prepare reports, specifications, requests for proposals, and contract documents for projects sent out for competitive bidding. Analyze bids and makes contract award recommendations.
• Coordinate contracts and purchase orders for construction services, materials, and equipment.
• Write change orders to contracts and purchase orders as required.
• Work with the Office of the Treasurer to prepare project financial forecasts and status reports. Maintain organized construction files.
• Ensure detailed project schedules are created, distributed, and met using project scheduling and spreadsheet software.
• Track material, equipment, supplies and other deliveries and installations.
• Review drawings and project plans, inspect progress of work for quality and timely execution, and interface with code administration officials to obtain the necessary permits. Ensure conformity with College and regulatory codes and standards.
• Ensure an accurate punch list is prepared and maintained and building systems are properly commissioned and turned over.
• Obtain certificates of occupancy and coordinate warranty work as required.
• Maintain current drawings and engineering records describing facilities, equipment, and grounds.
• Implement some renovation projects related to housing and facilities in the College’s Arbol Verde neighborhood portfolio as directed by AVP.
• Support campus sustainability programs, including but not limited to, energy and water conservation initiatives.
• Act as liaison between the College and The Claremont Colleges Services Central Facilities Services.
• Support the College’s Emergency Management Committee on an as needed basis.
• Provide assistance in incident analysis and accident investigations for any renovations or alterations that need to be modified due to an identified issue. Make recommendations and implement suggestions for improving safety across the campus.
• Maintain an understanding of current ideas, changing laws, and regulatory requirements, including building codes, sustainability, ADA, etc., and research and practices pertaining to the areas of responsibility for this position through continued study and participation in professional organizations and continuing education.
• Assist students in sustainability projects that helps preserve and enhance the campus.
• Oversee all projects from concept through design and construction until completion of the warranty period.
• Help maintain as-built documents and owners and maintenance manuals electronically with the Facilities and Campus Services team.
• Participate in the identification and selection of contractors, consultants, architects, engineers, and vendors.
• Make regular inspections of construction projects and workmanship to assess progress against project goals and schedules, assess conditions, and ensure compliance with applicable laws and regulations. Take appropriate action and follow through when warranted to ensure work is completed to satisfaction.
• Follow up with the vendors and project personnel to ensure projects are completed and within budget and schedule.
• Participate in after hours on-call rotation.
• Follow vendor safety guidelines and ensure all contractors work according to OSHA and CAL OSHA requirements.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The successful candidate will also be able to perform the following essential functions:

• Take and follow directions.
• Work cooperatively with others.
• Receive and respond appropriately to constructive criticism.
• Display a positive attitude.
• Balance multiple tasks and priorities.
• Perform other essential duties and tasks specific to the position.

QUALIFICATION STANDARDS & SKILLS:

EDUCATION: A bachelor’s degree in engineering, architecture, construction management, or business-related field, or any combination of education and experience that provides the required knowledge, skills, and abilities is required.

EXPERIENCE: A minimum of five years of experience in construction management with increasing responsibilities dealing with engineers, architects, consultants, and contractors is required. A minimum of five years of experience in project management and construction budgeting is required. General Contractor supervisory experience over a variety of trades is preferred. Experience in the facilities, planning, or construction department in higher education is preferred.

LICENSES: A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required. A valid driver’s license and the ability to be insured under the College’s authorized driver’s policy is required to drive College-owned vehicles.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

• Strong budget, supervisory, and organizational skills.
• Ability to lead, collaborate, negotiate, and interact effectively with a range of subject matter experts including architects, engineers, specialty consultants, contractors, financial specialists, legal counsel, and developers.
• Knowledge of the principles of civil engineering and design and construction. General knowledge of construction industry practices and procedures and the ability to interpret construction documents. General understanding of applicable construction codes and land use ordinances. Basic knowledge of the various construction trades.
• Working knowledge of construction, construction purchasing, and contracting.
• Effective, accurate, and clear communication with excellent verbal, written, interpersonal, and reading skills. Ability to lead meetings and make formal presentations.
• Ability to investigate and resolve safety concerns.
• Proven record of planning, problem solving, decision-making, budgeting, and managing construction, grounds and maintenance systems. Ability to prioritize and manage multiple projects simultaneously.
• Outstanding leadership skills including the ability to develop and manage a successful team. Provide mentorship and assist in training junior staff. Ability to supervise, facilitate, motivate, and inspire highly diverse teams.
• A strong work ethic with evidence of successful track record of meeting or exceeding stated goals.
• Operate computers with basic Microsoft Office software (such as Word, Excel, Outlook, Access, and PowerPoint) and associated professional software such as CAD and other industry specific tools.
• Demonstrate understanding of the use of technology/devices/equipment in assessing and improving department systems and processes to achieve annual goals and maintain confidentiality.
• Prioritize and perform multiple projects, meet deadlines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity, ethics, and intellectual honesty.
• Use exceptional organizational and time management skills to complete work with accuracy and a keen attention to detail.
• Ability to satisfy requirements of the College’s Risk Management Department and the College’s auto insurance provider in order to be insurable under the terms of the Colleges’ Authorized Drivers Policy and be able to drive for the College and/or drive College vehicles.

OTHER:

REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday through Friday. Holiday, weekend, and evening work hours may be required. Regular hours may vary and exceed 40 hours per week due to needs of the College. This position may serve in the on-call rotation.

CLASSIFICATION AND STATUS: This is a regular, full-time, 12-month, exempt, benefits-eligible position.

Supervisor – AB1825: Yes

Mandatory Reporter – CA Penal Code: Yes

Responsible Employee – Title IX: Yes

Campus Security Authority – The Clery Act: Yes

IPEDS Category Job Code: 13-0000 - Business and Financials Operations Occupations

PHYSICAL REQUIREMENTS: Moderate (20-50 lbs.). May be exposed to noise > 80dB TWA. May work at heights 4 - 10 ft. May need to navigate around construction sites and wear appropriate PPE.

SALARY RANGE: The anticipated salary range is $120,000 to $150,000 per year. Salary will be commensurate with qualifications and experience.

Claremont McKenna College offers employee benefits that include health, dental, and vision plans; flexible spending accounts; health savings accounts; paid vacation, sick, and holiday time; retirement benefits; basic and voluntary life insurance; dependent tuition remission; ride-share incentives; and more.

SUPERVISORY RESPONSIBILITY: None

REPORTS TO: Assistant Vice President for Facilities and Campus Services

GROOMING AND APPEARANCE: Employees are expected to wear attire that is appropriate to the office or department in which they work.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with the requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop over time, accordingly the College reviews this job description on a periodic basis and make changes of business necessity.

AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.

Inquiries and applications are being managed by RETS Associates. Please apply directly with RETS Associates. APPLY HERE: https://retsusa.com/wp-content/plugins/bullhorn-oscp/#/jobs/6118

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or hr@cmc.edu for assistance.