Job Description

Key role and responsibilities:

• Manage project initiation by developing and ensuring the project charter approval, identify and engage stakeholders.
• Maintain comprehensive project documentation, including plans, schedules, reports, and meeting minutes.
• Ensure that all project documentation is accurate and up-to-date in the PMO Toolset as well as project folders.
  
• Identifying, managing, and communicating changes (risks, issues, actions and decisions) that may affect the project
• Able to problem solve and conflict manage situations that may arise on the project
• Managing project team members by delegating tasks and setting expectations for performance
• Monitoring resource allocation, timelines, and other key metrics to ensure project milestones are met
• Facilitating meetings with stakeholders to ensure effective communication about projects
• Monitoring and controlling work input and scope to ensure that all projects remain on track and in control
• Ensuring the projects and activities are executed in the most efficient and agile way based on agreed company methodologies, tools, and processes
• Planning and managing program stakeholders, scope, activities, conflict resolution, and approach in and across a highly matrixed global organization through direct interaction and communication, regular status reports and personally managing escalations, when necessary
• Report on financial progress on the project, control variances and ensure approvals
• Following the change methodology, participate, facilitate, drive the deliverables and manage feedback with the senior leadership on the project to ensure successful adoption.

Change Management

• Apply a structured methodology (ADKAR, PROSCII) and lead change management activities
• Leverage a change management methodology, process and tools to create a strategy to support adoption of the changes required by a project or initiative.

• Support communication efforts

• Enable the design, development, delivery and management of key communications.

• Assess the change impact and stakeholder analysis

• Conduct impact analyses, assess change readiness, and identify key stakeholders.

• Support training efforts

• Provide input, document requirements, and support the design and delivery of training programs.

Knowledge, skills and attributes:

• Proficiency in project management methodology, tools, and templates (includes project planning, schedule development, scope management and cost management)
• Formidable team working skills across matrixed client, supplier, and geographically dispersed virtual teams
• Instrumental in the use of IT methodologies, processes, and standards for project management

• PMP or similar project management certification is a must have

• Proficient in MS project andother scheduling tools

• Experienced in delivery that includes the use of external supplier and offshore resources
• Excellent communication skills and presenting to senior leadership up to Director and C-Suite
• More than 5yrs experience in project governance and working with a PMO environment
• Experience in participating or driving change management as part of the project
• Communicating with Senior stakeholders (Steercoms, Status reporting, Weekly meetings)