Job Description

Senior Project Manager

Department: Project Management

Employment Type: Full Time

Location: Austin, Texas

The Senior Project Manager acts as the single point advocate for the client and internal and external project team. He/she will oversee the coordination of the entire project team, setting schedules, budgets, and programs, and sharing content internally with the project team and externally with the client, contractor, and consultants. He/she will serve as the conduit between the Principal-in-Charge and the Project Management team. The Senior Project Manager will serve as the lead architect with all clients, relying on the Project Management team to carry out the day-to-day management duties of the project. This individual will ensure that projects are delivered on schedule and in budget and that the project aligns with the client’s guiding principles and vision established during the design process while effectively implementing Pfluger’s Proven Process He/she will also monitor projects to mitigate risk and manage difficult issues and conversations. Similar to the Principal-in-Charge and the lead Project Designer, this person helps set the tone for creativity and inquiry. This person is continuously evaluating opportunities to add value. As a key leader within the firm, the Senior Project Manager drives company-wide initiatives and serves as a mentor and people leader of the architectural staff.

Role & Responsibilities

• Embody Pfluger’s core values. Consistently demonstrate the principles of Do What’s Right, Build Synergy, Make a Difference, and Never Settle in all professional activities.
• Transition lead responsibility of the project from the Project Architect to the Project Manager as the project transitions from construction documents to bidding & negotiations and construction phase.
• Oversee the estimates for scope of work and preparation of detailed project proposals for clients.
• Manage contract negotiations, ensuring timely review, compliance, and alignment with company policies and objectives.
• Direct the development and management of comprehensive project schedules and ensure efficient resource allocation.
• Lead coordination efforts and serve as the primary advocate for the internal project team as well as consultants and contractors to ensure project progression.
• Rigorously monitor project timelines and proactively identify risks and delays. Propose corrective action as needed, applying advanced problem-solving strategies.
• As a firm ambassador, build and nurture long-term client relationships; serve as the primary point of contact and trusted advisor to the client. Ensure client satisfaction and trust is maintained throughout all stages of a project.
• Drive new client relationships and business development opportunities by overseeing Request for Qualifications (RFQ) creation, client interviews, and associated preparations and presentations.
• Facilitate communication between the client and project team, addressing feedback and participating in, encouraging, and seeking design input.
• Oversee communication during the bid phase and direct negotiations as needed.
• Lead and facilitate critical stakeholder and owner-architect-contractor meetings, ensuring agendas, minutes, and follow-up/action items are completed.
• Oversee and approve shop drawing reviews and manage requests for information (RFIs), architect’s supplemental instructions (ASIs), change orders (COs), and proposal requests (PRs).
• Track and manage project expenses. Oversee project budgets to ensure profitability.
• Lead site visits and oversee the creation of detailed observation reports, punch lists, and monitor construction processes to ensure design integrity. Identify opportunities for other members of the project team to participate in site visits and lead associated coordination efforts.
• Maintain expert knowledge of applicable codes, regulations, standards, and quality control measures, ensuring that construction complies.
• Partner with Project Architects to champion the QA/QC process. Along with Project Architects, co-lead end-of-phase review of all documents.
• Participate in and lead one or more multidisciplinary project teams, ensuring effective collaboration throughout all project phases.
• Serve as a key leader within the organization, contributing to strategic initiatives and the advancement of the firm.
• Participate in Pfluger’s recruitment processes. Interview potential new team members and lead hiring decisions.
• Directly supervise and manage a team of Project Managers per Pfluger people leader expectations (see addendum).
• Mentor and support junior staff, providing guidance and fostering a culture of collaboration and professional development. Support architectural staff in pursuit of licensure and provide opportunities to earn AXP hours.

Experience & Qualifications

• Alignment with Pfluger’s purpose of “inspiring people to create a more meaningful human experience,” with a commitment to continuous learning and improvement.
• Extensive knowledge of architecture principles and practices.
• Understanding of and proficiency in project management methodologies.
• Extensive experience leading and managing all phases of an architectural project from design through construction.
• Demonstrated proficiency in projects of the greatest size and complexity, ensuring excellence, technical accuracy, and timely delivery.
• Six years of experience in educational projects is required.
• Proficiency in Revit is essential. Experience with Bluebeam, Microsoft Office products, and ERP systems is highly preferred.
• Proven ability to build and sustain strong client relationships, ensuring trust and long-term engagement.
• Strong leadership and communication skills, with the ability to engage, mentor, and motivate clients, project teams, and direct reports.
• Exceptional organizational skills, attention to detail, and the ability to manage multiple complex projects simultaneously.
• Extensive knowledge of building codes, regulations, and construction processes.
• Demonstrated problem-solving skills and the ability to work under pressure in a fast-paced environment.
• Ability and prior experience overseeing and guiding multidisciplinary project teams.
• Professional degree in Architecture is required.
• Licensed Architect in the state of Texas is required.
• Minimum of thirteen years of architectural experience.

Location

The Senior Project Manager must be prepared to commute daily to Pfluger’s Austin office and as required to Pfluger’s other offices.