Job Description

Senior Project Manager

The Senior Project Manager plans, directs, and coordinates all delivery-related activities of large-scale client engagements to ensure that project goals are accomplished within the prescribed timeframe, funding parameters, and scope.

Operational

• Consults with management and reviews project proposals to determine goals, timeframe, pricing, deliverables, and procedures for accomplishing project, staffing requirements, and allotment of resources
• Develops project plans specifying goals, strategy, staffing, scheduling, identification of risks, contingency plans, and allocation of available resources
• Uses Waterflow and select Agile Project Management methodologies to promote rapid delivery of high-quality materials. Is adept at fast tracking, parallel pathing, and otherwise developing alternate means of achieving ever-changing goals
• Champions agencywide integration of project management methodologies and terminology and maintains ongoing compliance with online routing systems and other workflow tools
• Communicates clear direction and information across practices and departments to ensure delivery teams understand project plans and requirements
• Conducts scrums and internal project status meetings with cross-functional internal teams; participates in weekly client status meetings with account manager
• Develops and maintains project documentation using agency project management tools
• Directs, coordinates, motivates, and follows up with account managers, delivery team members, and client staff to ensure project progresses on schedule and goals and requirements are met
• Prepares daily project status and resource reports and keeps management, clients, and others informed of project status and related issues
• Develops and maintains harmonious internal and client relationships
• Confers with project team to resolve project- and delivery-related issues
• Performs other duties as assigned by supervisor

Financial

• Prepares accurate and timely estimates and project requirements, builds project plans, discusses contingencies, and aligns to SOW
• Manages project scope and prepares change orders
• Generates monthly output forecasts and makes suggestions on revenue/work escalations, change orders, and transfers, where appropriate
• Obtains vendor costs and timing when developing and finalizing client estimates
• Clearly defines project assumptions and scope parameters
• Works with account manager to address SOW/estimate constraints and monitor scope/assumptions
• Alerts teams when financial issues arise and discusses ways to address changes in scope

Experience

• Minimum 5 years agency experience in project management (digital and/or offline)
• 4-year undergraduate degree or equivalent professional experience
• Experience in team leadership and needs assessment
• Excellent verbal/written communication skills
• Experience in digital, print, and audio/video production is desirable
• Knowledge of pharmaceutical promotion guidelines is highly desired
• Proficiency with Lotus Notes and MS Office applications, including Word and Excel, is required
• Proficiency with project management software is desired