Job Description

Position : Senior Project Document Controller

Industry : Oil & Gas

Location : Singapore (frequent shipyard attendance)

Contract Duration : 6 months

Scope of Works:

• Manage and control all project documentation, including engineering documents, drawings, technical correspondence, vendor documents, and shipyard records throughout the project lifecycle.
• Develop, maintain, and regularly update the Master Document Register (MDR) to ensure accurate tracking and status visibility of all project documents.
• Receive, register, distribute, and track project documentation in accordance with established document control procedures.
• Monitor and track vendor document deliverables, ensuring timely submission, review, comments, and resubmission.
• Maintain document revisions and ensure the latest approved versions are properly controlled and readily available to relevant stakeholders.
• Manage document transmittals, including preparation, issuance, receipt, tracking, and close-out of documents between the project team, vendors, contractors, shipyard, and other stakeholders.
• Maintain and update engineering document registers, drawings registers, vendor document registers, and other project-specific documentation trackers.
• Ensure proper filing, indexing, naming, and archiving of project documentation in accordance with project document control requirements.
• Support Class submissions by coordinating and tracking the submission, review, approval, and close-out status of required technical documentation.
• Coordinate with engineering, procurement, project management, shipyard, vendors, contractors, and other stakeholders to ensure timely document submissions and responses.
• Monitor outstanding documents, overdue submissions, review comments, and required actions, and follow up with relevant parties accordingly.
• Maintain accurate document records and provide regular document status reports and dashboards to the Project Management Team.
• Support the preparation and compilation of final handover dossiers, ensuring all required project documentation is complete, properly indexed, approved, and ready for handover.
• Ensure project documentation complies with applicable document control procedures, project requirements, and quality standards.
• Provide general document control support to the project team as required throughout project execution.

Qualifications & Requirements:

• Minimum 5 years of experience in document control within EPC, shipyard, marine, offshore, oil & gas, or heavy industrial projects.
• Proven experience managing project documentation throughout the full project lifecycle, from engineering and construction through to commissioning and final handover.
• Strong experience in maintaining Master Document Registers (MDR), engineering registers, drawing registers, vendor document registers, and transmittals.
• Strong proficiency in SharePoint and Electronic Document Management Systems (EDMS).
• Experience in document revision control, document distribution, transmittal management, and document status tracking.
• Experience handling technical documentation, engineering drawings, vendor documentation, and project correspondence.
• Experience supporting Class submissions and final project handover dossiers is highly preferred.
• Familiarity with shipyard documentation and project execution processes is an advantage.
• Strong organizational and document management skills with excellent attention to detail.
• Ability to monitor multiple document deliverables and follow up effectively with vendors, contractors, engineers, and other stakeholders.
• Good communication and coordination skills, with the ability to work effectively in a multidisciplinary project environment.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Ability to work independently and attend the shipyard frequently in Singapore as required.

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process