AI Success™

Job Description

The PMO Analyst / Senior Project Coordinator provides high quality project support to enable effective project delivery and executive ready reporting. This role is responsible for managing meeting logistics, documenting action items and decisions, reviewing project deliverables, and ensuring alignment to organizational standards. The ideal candidate combines exceptional coordination skills with strong analytical capabilities and a continuous improvement mindset.
Contract: 12 months (potential to extend) Hybrid: 2 days a week Hourly Rate: $50 (T4) $58 (Incorporated)
RESPONSIBILITIES Meeting & Communication Support
• Coordinate and schedule project meetings, workshops, and stakeholder sessions.
• Attend meetings, capture detailed minutes, document decisions, risks, and action items.
• Distribute meeting notes and follow up with owners to ensure timely completion.
• Prepare agendas, pre reads, and meeting materials in collaboration with the Project Manager. Deliverable & Quality Assurance Support
• Review and proofread project deliverables (presentations, documents, data sets) to ensure accuracy, completeness, and readiness for executive audiences.
• Validate that materials follow PMO standards, templates, and formatting guidelines.
• Track edits, incorporate feedback, and ensure final versions are error free. Project Coordination
• Maintain project plans, RAID logs, status trackers, and action item registers.
• Support issue and risk tracking, escalating blockers where necessary.
• Coordinate with cross functional team members, vendors, and stakeholders.
• Assist with resource onboarding and access management. Reporting & Documentation
• Assist with preparation of weekly/monthly status reports, dashboards, and executive updates.
• Gather data and input from team members, ensuring accuracy before submitting to the PM.
• Maintain organized project documentation repositories (SharePoint/Teams/Confluence). Process & Standards
• Contribute to the development and enhancement of PMO standards, templates, and best practices.
• Identify opportunities to streamline workflows, automate reporting, or improve communication flows.
• Support implementation of continuous improvement initiatives within the project or PMO. Administrative & Operational Support
• Manage calendars, scheduling, and logistics for key project meetings.
• Track key deadlines, milestones, and deliverables.
• Provide day to day operational support to keep the project running smoothly.
QUALIFICATIONS MUST HAVE
• +8 years of experience in project coordination, PMO support, or a similar role.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent verbal and written communication abilities.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Experience with Teams, SharePoint, and project management tools (e.g., MS Project, Planner, Jira).
• Detail oriented with strong proofreading and quality control skills.
NICE TO HAVE
• Exposure to process improvement methodologies (Lean, Six Sigma, Kaizen).
• Experience preparing executive level presentations.
• Knowledge of PMO governance, templates, and reporting frameworks.
• Prior involvement in large, complex, or multi project environments.
________________________________________
Success Profile
The ideal candidate:
• Thinks proactively and anticipates the needs of the Project Manager.
• Maintains composure under tight deadlines.
• Works independently with minimal direction.
• Ensures deliverables are polished, accurate, and ready for leadership review.
• Improves processes rather than simply following them.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other non-merit factor. We are committed to creating a diverse and inclusive environment for all employees.

About Releady

Releady (REL-uh-dee) is a diverse and women-owned firm that provides technology, engineering, data, digital, marketing, and creative talent solutions. We're passionate about making genuine connections, finding innovative strategies, and adding a personal touch. We develop customized solutions that meet clients’ specific requirements and exceed expectations.

At Releady, our diverse community, clients, and consultants aren’t just important—they’re at the core of who we are. Our drive is fueled by a culture that embraces diversity, is rooted in purpose, aims for inclusive growth, and is unwaveringly committed to impactful results.

We're excited about the possibility of partnering with you. Whether seeking innovative solutions for your business or exploring the next big step in your career, Releady is here to guide you.

Interested in joining our team? Our workplace policy embodies trust & innovation. We fully embrace remote work, viewing it as more than just a convenience-it's an affirmation of autonomy & flexibility. Our approach is built to reimagine work, enabling a culture that values individual well-being while driving collective goals!

Industry

HR & Recruiting

Company Size

11-50 employees

Headquarters

Seattle, WA

Year Founded

2023

Website

releady.com

Social Media

Senior Project Coordinator / PMO Analyst

Job Description

About Releady