Job Posting Title:
Senior Program Coordinator, Brumley Institute for Graduate Entrepreneurship
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Hiring Department:
Department of Management
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
30
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FLSA Status:
Exempt from FLSA
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue Until Aug 31, 2027
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Location:
UT MAIN CAMPUS
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Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.
For more information about the McCombs School of Business please visit https://www.mccombs.utexas.edu/
This Program Coordinator position will manage the daily operations of the Brumley Institute for Graduate Entrepreneurship's Small Business Impact Program, ensuring needs are met and implementing improvements. Responsibilities of this position include developing objectives, overseeing student programs and activities, and communicating with stakeholders to achieve program goals.
Oversee daily program operations and implement new or revised goals to enhance performance and service delivery. Coordinate program activities, monitor progress, and implement process improvements to support efficient operations.
Maintain records, prepare progress reports, and submit special reports to management as required. Track program data and outcomes while preparing reports to support program evaluation and decision-making
Assist with the recruitment and admissions process. Support participant outreach, application review, and onboarding to ensure a successful admissions process.
Train and supervise student support staff to ensure effective program execution. Provide training, guidance, and oversight to ensure quality work and successful project completion.
Engage with participants, staff, and community partners to facilitate program objectives. Maintain regular communication with stakeholders and support workshops, events, and partnership activities.
Demonstrated success in a customer service environment and the ability to communicate effective relationship management.
Effective communication skills and ability to work independently as well as collaborate in a team-oriented environment
Proven ability to exercise high levels of discretion and judgement, providing practical solutions in the resolution of complex issues.
Previous success managing multiple projects, assessing work priorities, and as well as regular ability in meeting deadlines.
Working knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook, and web-based programs.
Demonstrated proficiency in organizing, analyzing and recording data.
Bachelor's degree or equivalent and five years of experience in program administration or coordination.
Relevant education and experience may be substituted as appropriate.
Master’s degree in Higher Education or related field and previous work in a higher education setting.
Prior experience with event planning, coordinating short courses, seminars, and workshops.
The ideal candidate will be a self-starter, highly collaborative, respond well to feedback, work well as part of a dynamic work environment, skilled at dealing with both internal and external customers, effective at prioritizing tasks and initiatives, and learn quickly.
Experience working with graduate student populations.
Familiarity and working knowledge of the University of Texas at Austin's policies, procedures and administrative systems.
$45,000 - $47,000 prorated based on a 30-hour workweek
Works in standard office conditions, in a shared office environment with repetitive use of a keyboard at a workstation.
Some evening and weekend hours may be required during peak periods and special events.
Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
This is an Austin, TX-based position.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
