Job Description

Creating programs around students
At Oak Hill School we understand that no learning solution is a fit for every learner. In light of that, we tailor a unique program to each and every student that enables them to master lifelong skills.
Most of our classrooms are located within community environments in Hartford, Avon, Plainville, Bristol, Portland, Hebron and Haddam Killingworth, allowing for best integration opportunities. Many of our classrooms are located in public school settings and provide students a unique integration experience. This model promotes the inclusion of Oak Hill students in the life of their school and their home communities. Some residential students live in supervised community group homes.
Our classrooms are heterogeneous, providing our students with exposure to a diverse population of students where they can learn from each other. Our programs are divided into Primary/Elementary classrooms and Secondary/Transition classrooms.
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Lead, Organize, and Make a Lasting Impact
Do you thrive in a fast-paced educational environment where leadership, organization, and teamwork come together to change lives? Are you passionate about supporting students with disabilities while empowering staff to deliver exceptional educational experiences?
Oak Hill School is seeking a highly motivated and dynamic Senior Program Assistant at our Hartford Campus to provide administrative leadership, staff supervision, and operational support within our school programs. In this critical role, you will support Certified Special Education Teachers, coordinate classroom staffing, and help create an environment where students can thrive academically, socially, and emotionally.
At Oak Hill School, we set the standard by partnering with people with disabilities to provide services and solutions that promote independence, education, health, and dignity. Every day, our team members make a meaningful difference in the lives of the individuals we serve, and we are equally committed to supporting the growth and success of our employees.
When you join Oak Hill School, you'll find more than a job. You'll discover opportunities for professional development, tuition reimbursement, career advancement, and the chance to build a rewarding career while making a profound impact within your community.
What You'll Do
As a Senior Program Assistant, you will serve as a key operational leader within our Hartford schools, ensuring that staff, resources, and administrative processes are aligned to support exceptional student outcomes. Responsibilities include:
• Provide supervisory oversight, direction, scheduling, and timekeeping management for direct care and instructional staff.
• Coordinate and maintain staffing schedules to ensure classrooms consistently meet required staffing levels.
• Ability and willingness to work directly with students in a direct-care capacity as needed to support program operations and student success.
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Support Certified Special Education Teachers and instructional teams by streamlining administrative and operational processes.
• Monitor attendance and timekeeping records, process payroll adjustments, and maintain staffing data across multiple systems.
• Review training records and support staff compliance with required certifications and learning requirements.
• Manage classroom supplies, educational materials, petty cash, records, reports, and documentation.
• Coordinate classroom coverage and staff absences to ensure uninterrupted instructional services.
• Support school compliance efforts, including inspections, emergency preparedness drills, safety requirements, and transportation coordination.
• Collaborate with multidisciplinary team members, families, and educational professionals to support student success.
• Contribute to a positive learning environment that promotes student achievement, independence, and growth.
What We're Looking For
Minimum Qualifications
• Bachelor's degree required.
• Five (5) years of experience managing and supervising staff combined with office management experience.
• Strong organizational, communication, and leadership skills.
• Ability to effectively manage multiple priorities and deadlines.
• Proficiency with data management, scheduling systems, reporting, and recordkeeping.
• Demonstrated ability to supervise staff and foster productive working relationships.
• Ability to work directly with students as needed.
Preferred Qualifications
• Bachelor's degree in Special Education or a closely related field.
• Special Education certification or actively pursuing certification.
• Ten (10) years of experience in an educational setting or working with individuals with disabilities in an instructional environment.
• Experience supporting multidisciplinary teams and educational programming.
Why Oak Hill School?
At Oak Hill School, we believe our employees are our greatest asset. We are dedicated to helping team members build meaningful careers while making a difference every day.
We offer:
• Professional development opportunities
• Tuition reimbursement
• Career advancement pathways
• A collaborative and supportive work environment
• The opportunity to positively impact the lives of students and families
• A mission-driven culture focused on dignity, independence, and inclusion
Make a Difference Every Day
If you're a motivated leader with a passion for education, staff development, and supporting students with diverse learning needs, we invite you to join our team.

Apply today and help empower students to achieve greater independence while building a rewarding career with Oak Hill School.

We support equality for and advancement of all people, based on their qualifications and actions alone, without regard to color, gender, age, religion, national origin or disability.

Our company is dedicated to fostering an inclusive environment. If you need a reasonable accommodation to participate in the job application or interview process, please reach out to total.rewards@oakhillct.org. We will make every effort to accommodate your needs in accordance with applicable laws and our commitment to accessibility and inclusion.

An Equal Opportunity Employer.