Job Description

1. Primary Purpose of Job

The Senior Portfolio Analyst will support the Project Management team by designing, developing, and maintaining advanced Power BI reporting solutions and data analytics capabilities. Operating at a senior level, this role leads the delivery of high-quality dashboards and insights across projects, programmes, and portfolios, while also supporting and guiding junior analysts within the team.

The role requires a strong Power BI background combined with a solid understanding of project and programme management data – including cost, schedule, utilisation, and risk – enabling the analyst to work confidently with project controls data and translate it into meaningful, decision-ready reporting for Project Managers and leadership.

Power BI Reporting & Analytics

• Design, develop, and maintain advanced Power BI dashboards and reports providing real-time visibility into project performance, cost, schedule, utilisation, and portfolio-level KPIs.

• Translate project and programme data into actionable insights for Project Managers and leadership, ensuring reports are intuitive, accurate, and aligned to stakeholder needs.

• Replace manual, Excel-heavy reporting with standardised, automated Power BI dashboards, driving consistency and reducing reporting effort across the team.

• Establish and maintain best practices for Power BI data modelling, report design, and governance, ensuring solutions are scalable and maintainable across multiple projects.

• Support and guide junior analysts in Power BI development, providing peer review and sharing knowledge to raise overall team capability.

Power Platform Development & Automation

• Design and develop Power Apps (Canvas and Model-Driven) to support project management use cases such as registers, logs, approvals, and trackers.

• Build and maintain Power Automate flows to automate routine reporting, notifications, and approval processes across the project delivery team.

• Manage integrations between SharePoint, Excel, Teams, Outlook, and Dataverse to ensure seamless data flow across tools.

Project Controls & Domain Enablement

• Work closely with Project Controls Specialists and Project Managers to understand project data structures – cost, schedule, earned value, and risk – and ensure Power BI solutions accurately reflect this data.

• Apply working knowledge of project controls concepts (cost reporting, schedule monitoring, utilisation tracking, and KPIs) to validate data, identify anomalies, and ensure reporting integrity.

• Support governance, data quality, and version control for Power BI and Power Platform solutions used across multiple projects and regions.

• Maintain documentation, user guides, and support materials for developed dashboards and applications.

Continuous Improvement & Innovation

• Identify opportunities to optimise project reporting workflows using Power BI and low-code/no-code solutions.

• Stay current with Microsoft Power Platform features, security, and best practices, ensuring solutions align with enterprise standards.

• Support adoption and training of end users (Project Managers, analysts, coordinators) on developed dashboards and tools.

• Contribute to regional reporting improvement initiatives and knowledge-sharing activities within the project delivery team.

2. Required Skills & Experience

Technical Skills – Power BI & Power Platform

• Strong hands-on experience with:

◦ Power BI – advanced DAX, data modelling, Power Query (M), report design, and Power BI Service

◦ Power Apps (Canvas and Model-Driven)

◦ Power Automate

◦ SharePoint / Dataverse

• Experience integrating Power Platform with Microsoft 365 tools (Excel, Teams, Outlook, Azure data sources).

• Solid understanding of data modelling, relationships, and performance optimisation in Power BI.

• Ability to evaluate and optimise report performance, data refresh, and workspace management in Power BI Service.

Project & Programme Management Domain Knowledge

• Good working knowledge of project and programme management concepts, including:

◦ Cost management and forecasting (budgets, actuals, EAC/ETC)

◦ Schedule monitoring and progress tracking

◦ Utilisation and resource reporting

◦ Risk and change data

◦ Portfolio and programme-level KPIs

• Ability to quickly understand project controls data structures and work confidently with cost and schedule datasets to build accurate, meaningful reports.

• Experience working in engineering, infrastructure, or professional services project environments is highly desirable.

Professional Experience

• 5–10 years of experience in Power BI / Power Platform development, business analytics, or reporting roles.

• Experience supporting multiple projects or stakeholders in a matrix environment.

• Demonstrated ability to work at a senior level, providing guidance to junior team members and contributing to team capability.

3. Preferred Qualifications

• Microsoft Power Platform certifications (PL-100, PL-200, PL-300, or equivalent).

• Experience in infrastructure, engineering, or professional services organisations.

• Exposure to governance, security, and environment management within Power Platform.

• Familiarity with project management tools and systems (e.g., Primavera P6, MS Project, or similar cost/schedule platforms) is an advantage.

4. Key Competencies

• Strong analytical and problem-solving mindset, with the ability to work confidently with complex project and programme datasets.

• Ability to translate business and project data needs into practical, scalable Power BI solutions.

• Clear communication skills and the ability to work effectively with non-technical stakeholders including Project Managers and senior leadership.

• High attention to detail, documentation, and data accuracy across all reporting deliverables.

• Collaborative approach, with the ability to support and develop junior team members in a constructive manner.

• Adaptable and proactive, comfortable managing multiple reporting priorities in a fast-paced project environment.