Job Description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Senior Portfolio Administrator

Bellville

Liaison between Fund Managers and Administrators as well as assistingwithallaspectsofFundAdmin Operations.

Performoperationsrelatedtoaunittrust fund.

Job specification

• SettingUpUnitTrust Funds
• ImplementingFund Changes
• OpeningofOffshoreBank Accounts
• SettingUpnew classes
• performFund Maintenance

InvestigatingandresolvingFund Queries:

• FundQueriesfromServiceProvidersand Trustees
• Partner Queries
• LoggingCherwell’sfor Partners
• ManagingCash Recon Queries
• WarningFlow Checks
• NewManagerIntroductionand Training
• FundPricingChecksand Verification

PricingErrors&Price Fixes

• Communicating
• Impact Assessments
• Implementationof Corrections

Client Rebates:

• ChangingrebateratesonSilica,checkingandfollowinguptomakesure changes are in place
• Performingpre-monthend checks
• Performingdetailedmonthend checks

HelptomanagetheFinSwitch profiles:

• Loading Funds
• Fund Maintenance
• LoadingNew Users
• ManagingofApexreportinganddistributionlistchangesfor Partners
• RunningScripTransfers,TakeOn’sand Amalgamations
• LodgingofInstrumentsin Custody
• CalculatingandloadingofWeightedAverage Cost
• Followingupwiththepartnerstomakesureinstructionsarein place
• Helptoresolveunmatchedlocalandforeign trades

• Helptoresolvefailing trades
• Corporate Events
• BusinessOnline&Banking Updates for Fund Managers
• ProcessingFee Payments
• ProcessingAdHocLocal Payments
• ProcessingForeign Payments
• Performingmonthendfee checks
• Service Fees
• Performance Fees
• Updatingofregistersandensuringintegrityof data
• BankInformation Sheet
• Fee changes
• Corporate Events
• Rebates
• Pricing Errors
• SARS
• Warning Flows
• Contact Lists
• CompletingMonthEnd Tasks
• Fixed Transaction Fee Calculations
• Managing Year End Audit
• CompletingquarterlytemplatesforAllan Gray
• QuarterEndDistributionInformationand Checks
• CompletingofforeigntaxdocumentationinclW8BENEfor US
• ManagingdeliveryofC23DatatoMaitlandandsubsequent queries
• SourcingofquarterlyTER data
• ManagingProcess Documents
• Generalday -to-dayqueries,requests,assistingwherever possible
• Assist junior staff members where possible
• Sharing of knowledge and information

Technology

• Excel

Skills Required:

• Relevantdegreeor diploma
• 3-5yearsrelevantexperienceinthefinancialservices/assetmanagement industry with knowledge of CIS Funds.
• BasicExcelskillsis essential.
• Basicunderstandingofunittrusts and investments
• Accuracyandattentiontodetailis absolutely critical
• Anabilitytoworkaccuratelyunder pressure to meet deadlines.
• Anabilitytotakeinitiativeandwork independently;
• Attentionto detail
• Abilitytocommunicateeffectivelyat various levels;
• An ability to think analytically and identifyandsolveproblems effectively

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;

• Competitive remuneration commensurate with skills and experience;

• Training and development opportunities

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favorable treatment on the grounds of gender, gender identity, marital status, race, color, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependents, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/

Disclaimer Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.