Job Description

Senior PMO Analyst

Department: Change & Transformation

Employment Type: Permanent - Full Time

Location: Bucharest

Reporting To: Raluca Serban Ungureanu

RecoTek is Reconomy’s new centralized technology hub located in Bucharest, Romania, officially launched in February 2024. Serving as the backbone of Reconomy’s tech operations, it consolidates inhouse expertise across all Reconomy brands to accelerate platform development and enhance service delivery.

Reconomy is an international circular economy specialist that combines technology, skills and incredible people to enable businesses to better manage their resources, helping reduce waste, optimise their supply chains, and contribute in a meaningful way toward the circular economy
Reconomy is bending the edges of linear business models across the world, integrating circular economy strategies and processes into everyday operations. We have the tools, talent and technology that enable customers to harness the full and inherent value of their resources, with integrated global operations in over 80 countries across the world.

Reconomy’s full range of capabilities are organized into 3 ‘loops’: Recycle, Comply and Re-use, each providing opportunities for circularity within the wider resource cycle.

• Recycle loop is utilising the latest technology and data to enable customers to make the best possible use of their materials.
• Comply loop is enabling customers to solve increasingly complex environmental regulatory challenges using data, expert knowledge and thought leadership to drive business accountability across the globe.
• Re-use loop is providing intelligent technology platforms and agile delivery models for pre-retail logistics and product returns, fulfilment and processing, on behalf of many of Europe’s largest retailers.

About the role

• Implement project management strategies using Reconomy templates and toolsets.
• Support develop project plans / roadmaps and associated communication documents.
• Collate project artefacts, including resourcing and financial metrics during initiation.
• Support creation of Project Board Pack documentation and communication (relevant for the entire project lifecycle – initiation, execution & closure).
• Ensure all projects remain compliant with company standards and regulations.
• Champion project governance and best practice initiatives; Continuous facilitation to ensure stakeholder adoption of the Reconomy PMO Governance & Framework.
• Manage governance administration (Teams sites, meeting scheduling, minutes, actions, RAID updates).
• Support ongoing improvements of PMO processes and project methodologies and tooling on an iterative basis.
• Support BC collation and perform first-level QA checks. of reporting and Business Case submissions for the Group Investment Committee
• Support the Head of Change deliver all Investment Committee processes
• Track project objectives and goals to ensure alignment with agreed outcomes against IC approved Business Case and scope.
• Support benefit realisation reporting and support maintain accuracy of the tracker according to defined processes and methodologies.

What we need from you

• Set up, track and support manage Portfolio/Programmme/Project RAID logs (Risks, Issues, Assumptions, Dependencies
• Monitor projects for timely execution and completion of scope implementation.
• Prepare project status reports, including milestone trackers and financial reporting.
• Communicate project status and progress to impacted stakeholders.
• Escalate critical project risks and issues promptly to senior management, ensuring transparent communication and timely intervention to mitigate potential impacts, while maintaining clear documentation and collaborating closely with stakeholders.
• Manage and continuously improve the existing PMO document library and current tools for documentation and collaboration
• Support the project governance and change management best practices across assigned projects according to Change & Governance processes implemented
• Communicate effectively with Project Managers, Project Stakeholders regarding project impact, status, and progress
• Support escalation communication to Senior Management
• Contribute to portfolio planning (dependencies, analysis, trends) referencing the demand portfolio that is regularly validated with the Programme Director and Project Managers..
• Participate in all scheduled PMO training activities and apply newly learned techniques to day-to-day tasks. Contribute to team knowledge sharing by documenting insights or tools that can improve PMO efficiency.
• Complete QA checks for assigned project artefacts and ensure accuracy before submission.
• Support project quality assurance measurement and improvement based on regular pain points identification and collected feedback from key stakeholders
• Perform other related tasks and responsibilities as required by business needs and requested by the Team Lead ensuring alignment with the scope and purpose of the role.

What we offer

• This role offers you the chance to work in a friendly, diverse and international environment, along with colleagues who will share your passion for innovation, agile-working and growth. You will also be able to develop your skills within the exciting and challenging market of Reverse Logistics!
• Hybrid working environment
• Training and development to keep you in touch with the latest technologies and the opportunities to apply your learning.
• We offer a competitive salary alongside other benefits*
• Our office is easily accessible located near the city center of Bucharest, and designed to make you feel at home
• 21 working days of annual leave, plus 2 additional days allowed for participation in volunteering programs, and 1 extra day off for your birthday
• Meal vouchers: 40 RON per working day (taxed according to current legislation)
• Private medical subscription at Medicover.