Job Description

On site

Full time

Your future team

Our administrative team assists Management, Clients and Employees with administrative and coordination aspects of daily or project work by anticipating requirements and ensuring that business priorities are maximized.

We are currently looking for a Senior Personal Assistant for our Audit Department.

Your advantages of joining us

• Wellness and Team Spirit
  Enjoy access to fitness facilities, sport clubs, and flexible work schedules to stay healthy and engaged.
• Build Your Network
  Gain access to an exclusive alumni network and attend industry events to connect and grow your professional circle.
• Career growth, your way
  Access top-notch training and career development, with a clear progression path to help you level up at your own pace.
• Global impact, local connections
  Work on international projects and collaborate with diverse teams, all while making an impact locally.
• Innovative work that matters
  Tackle cutting-edge projects and utilize the latest tech, with all the tools you need to stay ahead.

How you’ll contribute to our success

• Deliver guidance to two Partners by anticipating requirements and identifying opportunities to act on their behalf, including managing complex diaries, arranging travel and meetings, and performing administrative tasks.
• Provide comprehensive administrative support to the team, including organising meetings and conferences, distributing mail, arranging travel, preparing business letters, handling timesheets, and processing holiday and other absence requests, while also supporting any ad hoc requests.
• Act as the first point of contact for a wide range of internal and external clients, dealing with confidential queries, building relationships, and enhancing client-facing activities.
• Manage the invoicing process and complete accurate financial reporting of client invoices in adherence to monthly deadlines and firm procedures; participate in project coordination by keeping all project members updated with meeting minutes, action points, schedules, and reports.
• Conduct research and produce documents using internal databases, the Internet and publications; organise informal team events and manage the associated budget.

Your skills

Must have

• University or Bachelor's degree in an administrative-related field
• 5–7 years of previous experience as an executive/personal assistant
• Customer-focused with excellent social skills and a professional approach at all times
• Demonstrated self-starter, creative, with a strong “can-do” attitude; proactive with excellent organisational and time management skills and ability to deliver high-quality work within tight deadlines
• Ability to work and communicate effectively with a variety of personalities, including senior-level executives; able to maintain a high level of integrity and discretion in handling confidential information
• Very good level of English

Nice to have

• Advanced level of proficiency in MS Office products (Word, Excel, PowerPoint, Outlook)
• Very good level of French
• Knowledge of German or Luxembourgish (considered an asset)
• Experience working in international or multicultural environments
• Proven track record of handling highly sensitive executive matters independently

Interested? Please submit your resume in English

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With more than 2,600 employees and 98 nationalities, Deloitte Luxembourg is one of the Grand Duchy's largest, strongest and oldest professional services firms. For more than 75 years, our talented teams have been serving clients in various industries delivering high added-value offerings to national and international clients in audit and assurance, consulting, financial advisory, risk advisory, tax, and related services. Deloitte Luxembourg is part of the global Deloitte network.

Deloitte provides leading professional services to nearly 90% of the Fortune Global 500® and thousands of private companies. Our people deliver measurable and lasting results that help reinforce public trust in capital markets and enable clients to transform and thrive. Building on its 180+-year history, Deloitte spans more than 150 countries and territories. Learn how Deloitte’s over 470,000 people worldwide work together every day to make an impact that matters at www.deloitte.com.