Job Description

Req ID: 12492

Location: Tampa, Florida

Categories: Human Resources

As the Senior Payroll Specialist, you’ll be responsible for monitoring and confirming our systems and processes are set up to ensure payroll compliance with state, federal, local payroll rules, and tax regulations. This role will make certain any changes in payroll tax laws are implemented across all lines of business. This position will conduct weekly and quarterly audits of current payroll set-ups to certify compliance and put together a project plan to address any needed changes. Reporting to the Payroll Manager, the Senior Payroll Specialist will work closely with other members of the accounting team, third party payroll processors, and other groups across the organization.

WHO WE ARE

AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.

Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.

WHAT YOU’LL DO

As the Senior Payroll Specialist, you’ll be responsible for monitoring and confirming our systems and processes are set up to ensure payroll compliance with state, federal, local payroll rules, and tax regulations. This role will make certain any changes in payroll tax laws are implemented across all lines of business. This position will conduct weekly and quarterly audits of current payroll set-ups to certify compliance and put together a project plan to address any needed changes. Reporting to the Payroll Manager, the Senior Payroll Specialist will work closely with other members of the accounting team, third party payroll processors, and other groups across the organization.

Day-To-Day Responsibilities:

• Manage inquiries and requests related to preparation and distribution of payroll
• Assist in processing multistate payroll transactions including salaries, bonuses, commissions, benefits, garnishments, taxes, and other deductions
• Prepare reports and forecasts for senior management
• Assist with annual merits, increases, special, and retroactive calculations
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
• Assist with payroll integrations with a high degree of accuracy and timeliness
• Coordinate company payroll tax information with the third-party payroll administrator (UKG) and confirm accuracy and timeliness of filings
• Prepares and files a variety of local, state and federal forms including, but not limited to: monthly, quarterly and year end filings; responds to outside agency requests for production
• Researches, analyzes, and resolves difficult or advanced technical problems or questions presented by managers, co-workers, and/or outside agency representatives
• Researches and interprets a variety of complex technical information in response to inquiries
• Keep up with maintenance of employee records
• Verify compliance with federal, state, and local payroll, wage, and hour laws and best practices, and stay current on changes
• Recommends or participates in the development of new procedures and policies related to payroll operations; assists coordinate approved changes within payroll processing system; updates affected policy/procedure manuals
• Coordinates and interacts with federal and state agencies on specialized issues pertaining to employee compensation and deductions
• Facilitate audits by providing records and documentation to auditors
• Address employee and partner payroll-related inquiries and ensure a high level of internal customer service
• Support weekly and bi-weekly payroll processes for sales, union, prevailing wage, and certified payroll requirements
• Conduct multi-state payroll tax research related to compliance as needed and perform periodic audits on internal controls
• Initiates payroll processing quality assurance reviews; identifies training issues and/or problem prone processes to ensure optimal efficiency and error-free operations.

WHAT WE’RE LOOKING FOR

Must-Haves:

• Solid understanding of accounting fundamentals, payroll best practices, and US payroll tax
• Strong analytical and mathematical skills, and be organized, thorough, methodical, and able to use critical thinking skills when solving problems
• Must have clear and professional communication skills (written and oral) both internally and externally and be able to write logical, comprehensive, concise reports and correspondence
• Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
• Skill in evaluating and analyzing technical payroll activities
• Skill in preparing detailed reports and performing detailed computations
• Demonstrated customer service focus and client communication skills
• Exceptional organizational skills and excellent attention to detail
• Energized self-starter capable of working and thinking independently and ensuring to meet deadlines
• Excellent capability to switch tasks while adapting to changing priorities
• Ability to maintain integrity and confidentiality with sensitive information
• Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required
• Proficient with payroll software, UKG Pro
• Power BI Reporting experience
• Advanced Excel skills required

Nice-To-Haves:

• Minimum of 4 years’ experience in payroll processing
• Prevailing wage experience preferred

WHY YOU’LL LIKE WORKING HERE

• Medical benefits, including vision and dental
• Paid holidays, sick days, and personal days
• Enjoyable and dynamic company culture
• Training and professional development opportunities

MORE ABOUT US

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.