Job Description

The Senior Payroll Specialist is responsible for completing complex payroll processing activities, ensuring accurate and timely payroll for multi-state operations in compliance with federal, state, and local regulations. Reporting to the Manager of Payroll, this role serves as a subject matter expert (SME) within the payroll team for their designated divisions, independently handling inquiries and escalations, identifying and resolving discrepancies, while adhering to established policies and controls. The Senior Payroll Specialist collaborates with HR, finance, and operations to ensure data integrity and accuracy of payroll submissions.

Essential Functions (Other Duties as Assigned)

• Process and review end-to-end payroll cycles, including regular, off-cycle, and bonus payrolls across multiple states
• Manage wage garnishments, including reviewing and interpreting orders, ensuring accurate and timely setup in the payroll system, monitoring deductions, and answering inquiries
• Perform detailed payroll audits and reconciliations to identify and resolve discrepancies
• Ensure compliance with all payroll laws, tax regulations, and company policies
• Serve as the primary point of contact for payroll inquiries
• Collaborate with cross-functional teams to ensure accurate team member data and timely payroll adjustments, including but not limited to exempt status changes, benefits corrections, and other adjustments that may arise
• Reconciling quarterly and annual tax reporting for designated divisions
• Other duties as assigned

Education and Experience

• Bachelor’s degree in business, accounting or related field required
• CPP or FPC certification preferred
• Minimum of 5 years of payroll experience in a multi-state environment
• Strong knowledge of payroll regulations, tax compliance, and wage/hour laws
• Experience with payroll systems (e.g., ADP, UKG, etc.)
• Proficiency in Microsoft Excel

Knowledge, Skills, and Abilities

• In-depth knowledge of payroll practices and compliance requirements
• Strong analytical, problem-solving, and organizational skills
• Ability to manage deadlines and handle confidential information with discretion
• Effective communication and collaboration skills
• Ability to support a high-performing payroll function

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift up to 15 pounds occasionally (e.g., files, office supplies)
• Travel less than 10%

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

Spotless Brands and its subsidiaries comply with federal and state disability laws and make reasonable accommodation for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or recruitment process, please contact the Human Resources department and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Human Resources team will respond to your email promptly.

Spotless Brands and its affiliate brands are Equal Employment Opportunity (EEO) employers. Spotless Brands invites all qualified interested applicants to apply for career opportunities. It is the policy of the company to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran, disabled status or any other protected group status as defined by and subject to applicable federal, state and local laws. We use E-Verify to check employment eligibility: https://www.everify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf and https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf