Job Description

TITLE: Senior Payroll Accountant - Employee Payroll

DEPARTMENT: Finance

STATUS: Full-Time, Non-Exempt

PAY RATE: $40

THE SALVATION ARMY MISSION

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Senior Payroll Accountant manages THQ and ARC Employees, Retired Officers payroll processing and provides backup for Active, Post Retired and Overseas Officer payrolls. The role maintains accurate payroll records, updates wages, benefits, deductions, and time-off balances, and ensures all payroll transactions comply with TSA policies and federal and state regulations. The position also supports The Officers Taxes and Payroll Manager by posting employee adjustments and Officer information as needed, preparing tax documentation, and assisting with year-end reporting, including W-2s, 1099s, and SE forms. This role requires strong accuracy, confidentiality, and close coordination with Human Resources and Personnel.

ESSENTIAL FUNCTIONS

This job description should not be interpreted as all inclusive. It is intended to identify the current essential functions and requirements of the position. The staff member may be requested to perform job-related responsibilities and tasks other than those stated in this job description

Payroll Functions:

Full oversight and responsibility using UKG software for processing payroll for:

1. THQ Employees
2. Retired Officers
3. ARC Employees

• Provides backup support for the following payrolls processing:
  1. Active Officers
  2. Post-Retired Officer
  3. Overseas Officers

• Maintain Employee payroll information in Ultipro with constant communications from Personnel
• Update 403(b) contributions in Payroll
• Provide support to Officers and Employees of payroll related questions
• Process and generate reporting for mid & year end posting items
• Create payroll reports as requested by HR
• Issue W2 and 1099 documents as needed
• Ensure all transactions are handled within TSA Policy & Procedures and general accepted accounting practices, creating verifiable audit trails
• Ensure all payroll information including yearend adjustments for Employees is maintained and updated in the Payroll Software for accurate preparation of W-2s, 1099s and annual income reporting

• Ensure systems are set-up and updated to reflect current employee base, including wages, benefits, sick and vacation time in-line with current policies and procedures
• Record employee time entries in the payroll system and update annual leave records to reflect approved absences, sick leave, vacation accruals, personal time off, walking days, and overtime calculations.
• Maintain timeclock database for non-exempt and exempt level employees, as well as troubleshooting and resolving issues as needed. Exports timesheets into UltriPro.
• Process salary increases and retroactive adjustments as required
• Verify employee rates on Personnel Action Notices prior to posting and confirm all salary changes and increases with Human Resources
• Enter database information for all existing employees, including direct deposits, voluntary and statutory deductions, liens and garnishments, etc.
• Transmit bi-weekly or monthly payroll to payroll processor in accordance with organizational requirements
• Maintain and manage payroll-related legal and regulatory compliance
• Make corrections or reversals of automatic deposits when needed.
• Other duties as needed

Equipment Used

• Personal Computer in a Network Environment
• 10 Key - Touch

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Knowledge of Microsoft Office Software, including MS Word and Excel, Ultipro
• Current knowledge of Generally Accepted Accounting Principles (GAAP)
• Salvation Army Accounting philosophy, policies and procedures
• Ability to work with mathematical concepts such as probability and statistical inference, and to apply such concepts to practical situations

EDUCATION & EXPERIENCE

• Bachelor’s Degree in Business Administration, or related field required.
• Two or more years in college related business accounting.
• Five years experience in Payroll Accounting.

PHYSICAL REQUIREMENTS

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead.
• Ability to operate telephone.
• Ability to operate a desktop or laptop computer.
• Ability to lift up to 25 lbs. (usually file boxes).
• Ability to access and produce information from a computer.

REPORTS TO: Officer Taxes & Payroll Manager