Job Description

The purpose of this role is to ensure efficient and controlled functioning of all documentation and filling requirements for the EC&FZ Programme Delivery Team.

Core responsibilities:

• Responsible for all EC&FZ Programme documentation, collating and distributing correspondence in coordination with Document Controller.
• Arrange travel activity, calendar management, and interaction with both internal and external executives and assistants, as well as consultants, suppliers and partners, to ensure proper delivery of project.
• Prepare EC&FZ project minutes of meetings, as directed by line manager or Programme Delivery management staff.
• Handle project document trackers and ensure timely submission of documents (letters, change notices, deliverables, contracts), request actions from responsible staff to avoid delays if necessary.

• Process material entry and exit permits and gate passes for approval.

People Management Responsibilities:

• N/A

Strategic Responsibilities:

• N/A