Posting number: 08-26-003
Department: Law
Division: Central
Job classification: Senior Office Specialist
Posting type: Open
Categories: Administrative Assistant, Clerical & Data Entry, Office and Administrative Support
Coordinate administrative and clerical accounting activities for an assigned Department.
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Updates and tracks a variety of electronic and paper files, records, reports, and related documents; maintains file integrity and confidentiality by monitoring and assuring compliance to Department policies and procedures; assures the accuracy of the electronic and paper filing systems.
Oversees day-to-day office activities; trains and coordinates the work of clerical staff; monitors document preparation for accuracy and completion; supervises office supplies inventory; processes invoices for payment; assists with staff training programs; assists with client services as necessary.
Enters information into computer tracking systems; schedules, prepares and proofreads documents for distribution; assists in preparing grant applications and coordination of grant and state programs; assists in developing, revising, and monitoring budgets.
Prepares and assembles reports ; may prepare time sheets for employees and keep daily records of attendance; processes documents and maintains department document logs as required.
Compiles and updates statistical information, reports and related documents; attends meetings, take and transcribe meeting minutes.
Coordinates and schedules travel arrangements, meetings and appointments as requested.
Serve as a liaison between agencies, programs and departments.
Maintain absolute confidentiality of work-related issues, personnel records and Borough information.
May be required to work a non-traditional work schedule to include evening, holidays and weekends and may be subject to 24 hour on-call status. (Search and Rescue only)
Respect operations by maintaining confidentiality of all the department missions. (Search and Rescue only)
Perform other duties as assigned.
Health Department
May be required to work a non-traditional work schedule to include evening, holidays and weekends and may be subject to 24 hour on-call status.
Respect clients by recognizing their rights and maintaining confidentiality, including HIPAA requirements.
Protect self, co-workers and consumers by following policies and procedures to prevent the spread of blood borne and/or airborne diseases.
Knowledge of North Slope Borough policies and procedures.
Knowledge of the principles of records management, fund accounting, and budgeting.
Skill in using personal computers and a variety of software applications.
Skill in drafting and completing accurate reports, technical documents and correspondence.
Borough Clerk's Office & Planning/IHLC
Fluent in Inupiat speaking and understanding.
High school graduate or G.E.D/or, a combination of 12 years of education and related work experience.
Four years of clerical work experience;
Ability to obtain a valid Alaska driver's license that meets North Slope Borough insurance criteria within the probationary period. (does not apply to Public Works Airports & Landfills Division).
Applicants must pass a criminal back ground, finger printing and a Safety TSA test provided by the State of Alaska DOT, to obtain an AOA badge required to operate on airport premises within 30 days of hire. (Search and Rescue only)
Health Department:
Applicant must pass a criminal history background check conducted by the State of Alaska Background Check Unit. (CHAP & IBHS, not @ Central)
Documentation that the individual is free from active pulmonary tuberculosis.
THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.
This Job Description reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.
Welcome to the vast and unique world of the North Slope Borough. Here on the northern edge of the continent, you will discover the otherworldly landscapes and abundant wildlife that inspired the ancient cultural traditions practiced today by Iñupiat Eskimos.
America's Arctic is full of surprises. It is home to a subsistence whaling tradition that extends back for as long as our collective memory has existed, yet it also hosts some of the world's most advanced technology in the oil fields spreading out from Prudhoe Bay. The land is vast and remote; and while seemingly rugged, is really remarkably fragile. Our land and waters recover very slowly from damage, so the risks from oil and gas development can be high. We work closely with the oil industry, state, and federal agencies to make sure that everyone can benefit from the resource wealth of this region without sacrificing the natural gifts that have sustained Iñupiat culture for thousands of years.
The people of the Arctic have survived in one of the world's harshest climates through our ability to adapt. We adapted to the discovery of oil in our traditional homeland by forming the North Slope Borough. Our borough has offered local residents a chance to help manage our lands and participate in the benefits of the oil boom. Through the borough, we have been able to enjoy the advantages of the modern world at the same time as we protect the subsistence values we hold dear.
The North slope Borough provides high quality infrastructures and services. We take pride in the schools and health facilities that make our communities livable and provide the framework for a life that will inspire our children as it honors our ancestors.
These are our twin goals -- to create opportunity for the future and to assure continuity with the past.
