Job Description

As an Office Manager at Linesight, you will work with highly experienced, culturally diverse, and passionate teams nurturing a strong social dynamic and a shared sense of achievement. You will gain vast industry experience that will open doors for you, extend your skillset and expand your perspective. We will empower, support, and enable you to take real responsibility in your role so that you can take charge of your career progression with us.

The Opportunity

In this role, you will:

• Manage the day-to-day operations of the Finland office ensuring a welcoming and efficient workplace.
• Act as the main point of contact for employees, visitors, suppliers, and external partners.
• Support employee and contractor onboarding, including workplace setup and local orientation.
• Collaborate with HR, Mobility, IT, and other teams to deliver a positive employee experience.
• Coordinate office supplies, equipment, mobile services, invoices, and vendor relationships.
• Assist employees with local administrative processes
• Organise meetings, client visits, team events, and employee engagement activities.
• Provide administrative support to the country lead, project teams and assist with local business operations.
• Handle general office administration, documentation, correspondence, and translation support when required.
• Provide local language and cultural support to employees and project teams.
• Occasional travel to project sites across Finland

We would love to hear from you if:

• Previous experience in Office Management, Workplace Experience, Administration, Hospitality, HR Support, Executive Assistance, or a similar role.
• Fluent Finnish and English language skills, both written and spoken.
• Local knowledge of Finnish employment, healthcare, governmental, or administrative processes
• A highly service-oriented mindset with a professional and approachable manner.
• Strong organisational and multitasking skills with a hands-on approach.
• Ability to work independently while managing competing priorities effectively.
• Excellent communication and stakeholder management skills.
• High level of integrity, discretion, and attention to detail.
• Proficiency with Microsoft Office 365 and other digital collaboration tools.
• Experience supporting employee onboarding, workplace operations, or people-related administrative processes is advantageous

All interviews are conducted either in person or virtually with video required.

About us

Linesight is a highly successful global project and cost management consultancy that keeps clients coming back. And for that we have our people to thank. You see we’re not like the others. We’re different. Unique. It’s our fresh thinking and focus on what matters that has led to our evolving. We are on a journey working in some of the most exciting innovative sectors with some of the world’s most prestigious companies delivering major projects that deliver a more sustainable built environment. We have an open culture and a flat structure where you can expect to be treated with genuine care, respect, and empathy. With Linesight, you can truly discover the power of team!

Diversity, inclusion and accessibility

Linesight is committed to transparent, equal opportunity employment practices. We are building a diverse and inclusive organisation, accessible to all, based on having a safe culture which enables all our people to be their true selves. We are a people business, and we understand that the more inclusive we are, the happier our people and better our work will be. We will ensure that individuals with disability are provided reasonable accommodation to participate in the application or recruitment process and are accommodated in the workplace. If you require assistance or accommodation of any kind, please mention this in your application, we would love to hear from you!