Job Description

Job Location: Landmarc Naperville IL - Naperville, IL 60563
Salary Range: $60,000.00 - $80,000.00 SalaryResponsibilities
- Overall manage day-to-day office operations and provide administrative support to the field/office staff
- Using Deltek’s Vantagepoint software, complete client billing and invoice processing, including project set ups and submitting to client portals.
- Timely entry of timesheets, corporate credit card reports, expense reports, Accounts Receivable, and Accounts Payable invoices
- Build relationships and communicate promptly with vendors on missing invoices, statements, payments, or other financial needs
- Understand and maintain Subcontracts and Certificates of Insurance
- License plate expirations and renewals, purchases, sales, renewals and retrieving titles from other states, etc.
- Onboarding a very high volume of new employees.
- Book travel and coordinate communication for field employees
- Keep stock and order PPE/other safety gear for the field employees
- Use spreadsheets to organize employee information
- Receive incoming mail, notify departments as necessary, and process in a timely manner
- Gather documents and assist team members with general contracting/business licenses in several states
- Manage and track outgoing packages
- High-quality conduct to anything client-facing (billing submittals, email, etc)
- Keep open communication with other Landmarc OA’s
- Assist other company offices and departments for yearly safety training (hotels, transportation, supplies, be available for needs at training)
- Work as a team member and contribute as an individual in all tasks assigned
- Other projects, as assigned by principals, project managers, accounting supervisors, and HR supervisors

Qualifications
- Minimum 3-5 yrs. professional experience of an administrative/financial support role with a professional construction services firm strongly preferred
- Associate’s or Bachelor’s Degree in Business or related field preferred
- Exceptional organizational and critical thinking skills
- The ability to multitask effectively and change course quickly based on priority of the task is essential.
- Extremely detail oriented and proficient in communications and financial matters
- Ability to see and meet a need before it arises
- Proficiency in Adobe and Microsoft Office Suite, specifically Word, Outlook, and Excel required
- Availability to work after hours as required