Job Description

About Oh Polly

Founded in 2015, Oh Polly is a fast-growing, social first fashion brand that creates trend driven, high quality premium products. With a focus on innovation, global responsibility, and ethics. We’ve built a combined social following of over 10 million across our brands, including Bo+Tee; our activewear line. Operating across multiple global offices, we are a dynamic team offering ambitious individuals the chance to thrive, grow, and take their careers to the next level.

Role Overview

We are seeking an experienced Senior Merchandising Manager to oversee end-to-end merchandising operations, with a strong focus on supplier management, production execution, and alignment with the Product Development team. This is a pure merchandising role based in our China factory and requires hands-on involvement in factory coordination, costing, production tracking, and delivery management.

The role will act as a key operational link between internal teams and external suppliers to ensure products are delivered on time, within cost, and to required quality standards.

Key Responsibilities

• Manage and coordinate suppliers and factories across all stages of production.
• Work closely with the PD Manager to align product development timelines, costing, and execution.
• Oversee order placement, production schedules, and delivery timelines to ensure on-time shipment.
• Negotiate pricing, MOQs, lead times, and payment terms with suppliers and factories.
• Monitor production progress and proactively resolve issues related to quality, capacity, delays, or cost.
• Ensure products meet company quality standards, testing requirements, and compliance guidelines.
• Maintain accurate merchandising documentation including costing sheets, purchase orders, and production status reports.
• Update, maintain, and ensure accuracy of all merchandising and production data within the company’s Airtable systems, including supplier information, costing, timelines, and order tracking.
• Ensure timely and accurate internal reporting through Airtable to support planning and decision-making.
• Conduct factory visits, audits, and supplier evaluations as required.
• Act as the primary merchandising point of contact for internal stakeholders and external suppliers.
• Support continuous improvement of merchandising processes and systems.

Skills and Requirements

• Minimum 8–10 years of merchandising experience, with at least 3–5 years in a senior or managerial capacity
• Strong background in supplier and production management within China
• Proven experience working closely with Product Development teams
• Solid understanding of manufacturing processes, critical path management, and cost control
• Fluent in English (spoken and written) and Mandarin (spoken) – mandatory
• Currently based in China
• Strong supplier negotiation and relationship management skills
• Excellent organisational, and problem-solving abilities
• High attention to detail with strong follow-through
• Comfortable working with digital tools and systems, particularly Airtable

What's on offer?

• Salary - DOE
• Hours - (Monday - Friday) Some Saturdays may apply

This Company is an equal opportunities employer

Oh Polly job positions are open to all suitably qualified candidates, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation.