Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

The Senior Medical Associate oversees the medical assistance provided at the IOM Migrant Transit Centre (TC) in Addis Ababa.

IOM Ethiopia, in close coordination and collaboration with the Government of Ethiopia as well as other UN and NGO partners, provides post-arrival support to thousands of vulnerable Ethiopian migrant returnees every year. As a consequence of hardships and human right violations suffered along their journey, many migrants return with medical conditions that require primary and secondary medical care provided by IOM medical staff and health care professionals in partner health facilities.

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Programme Officer (Emergency Health, Public Health and MHPSS) and in close coordination with Programme Officer (Return and Reintegration), the incumbent will be responsible for the carrying out the following duties and responsibilities in relation to the medical and health activities of IOM Ethiopia’s Protection Unit in Addis Ababa, Ethiopia.

1. Organize the Medical Assistants Roster and assign various duties in the TC as well as actively participate in day-to-day scheduling;

2. Develop and keep up-to-date the TC’s Standard Operating Procedures (SOP’s) as they relate to medical assistance;

3. Supervise and train medical staff at the TC in compliance to the TC’s Medical Assistants’ SOPs;

4. Assist in analysis of various tools pertaining to migrant flow and satisfaction in TC – including active monitoring of scheduling trends.

5. Prepare medical forms, laboratory labels, serology code books, chest x-ray labels and daily scheduling of TC health assessments.

6. Ensure that reception area is well organized and presentable at all times.

7. Assist in improving the integrity of customer care work by proposing key fraud prevention measures.

8. Oversee the completion of medical documents and ensure they are transmitted to relevant partners, either by electronic means or by courier services.

9. Prepare and submit monthly statistics on Health Assessments performed by at the TC.

10. Prepare correspondence to respond to queries in respect to relevant matters of the Protection Unit, including with medical staff in other IOM missions. File incoming/outgoing letters, reports, memoranda, emails faxes as well as IOM documents and forms related to IOM medical issues.

11. Participate in health assessment missions in the Ethiopia, including at IOM’s Migration Response Centres (MRC).

12. Suggest improvements to strengthen internal control mechanisms; provide inputs for new procedures to complement and/or adapt existing instructions in an effort to achieve streamlining efficiencies.

13. Support coordination of medical cases with designated referral facilities, partner hospitals and clinics.

14. Monitor work of implementing partners and report any non-compliance to the supervisor.
15. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
16. Provides guidance and assist in coordinating and monitoring the work of other staff in the unit, as assigned.

17. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in health sciences, Public Health, or a related field from an accredited academic institution with four years of relevant working experience; or

High school diploma with six years of relevant working experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in coordinating administrative, health support or operational activities, preferably in a customer service, health, humanitarian or administrative environment;

• Knowledge of data management principles;

• Training in data management, information systems or related fields is an advantage;

• Knowledge of customer care;

• High computer literacy in Windows and MS Office is mandatory;

• In-depth use of MS office applications, data collection and manipulation;

• Knowledge of medical terminology and experience in records management, document filing or archival systems is an added advantage; and,

• Previous working experience with NGOs or international organizations is an added advantage

Skills

• At least an intermediate level of MS office skills;

• Effective coordination and organizationl skills in the provision of administrative, customer care and health support services;

• Analytical skills;

• Excellent communication skills;

• Attention to detail and accuracy in data entry and record keeping

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position,

REQUIRED

For all applicants, fluency in English & Amharic is required (oral and written).

DESIRABLE

Other Ethiopian languages (incl. Afaan Oromoo and Tigrigna).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage Demonstrates willingness to take a stand on issues of importance.
• Empathy Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge Continuously seeks to learn, share knowledge and innovate.
• Accountability Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies