Job Description

Executive Marketing & Operations Coordinator (Remote, LATAM | US Hours – PST)

Full-Time | Remote
Location: Colombia, Mexico, Brazil, Costa Rica, Jamaica

About This Opportunity

Join a growing entrepreneurial business as an Executive Marketing & Operations Coordinator, supporting day-to-day execution across marketing, content, and administrative functions.

This is a structured, execution-focused role ideal for someone who thrives in organized environments, manages multiple priorities effectively, and takes ownership of operational workflows.

You will work closely with leadership to ensure marketing initiatives, communication, and internal systems run smoothly.

Responsibilities

• Support executive operations, including calendar management and project coordination
• Create, schedule, and publish content across LinkedIn, Facebook, Instagram, and community platforms
• Manage social media engagement, direct messaging, and community interaction with performance tracking
• Build and manage email workflows using GoHighLevel for outreach campaigns and follow-ups
• Edit and produce short-form video content and graphics aligned with brand messaging
• Organize digital program materials, track member progress, and support participant communication
• Conduct research to build Ideal Client Profiles (ICPs) and prospect lists
• Maintain clean CRM records, accurate pipeline tracking, and organized documentation
• Handle inbox management, prioritize communication, and ensure structured file organization
• Assist with minor website updates, advertising campaign setup, and platform support

Requirements

• Proven experience in:
• Executive Assistance
• Marketing Coordination
• Operations or Digital Support roles
• Strong English communication skills (written and verbal)
• Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar)
• Experience using GoHighLevel CRM
• Familiarity with LinkedIn, Facebook, and Instagram management
• Experience with Canva and video editing tools (Veed, OpusClips, or similar)
• Strong organizational and multitasking skills
• Ability to work US hours (PST required)
• Reliable internet connection and remote setup

Nice to Have

• Experience supporting founders, coaches, or entrepreneurial businesses
• Exposure to lead generation, email outreach, or campaign tracking
• Experience working in fast-paced or startup environments

What You’ll Be Doing Daily

• Managing calendars, tasks, and operational workflows
• Scheduling and publishing social content
• Monitoring engagement and responding to messages
• Supporting email campaigns and outreach
• Updating CRM and tracking pipeline activity
• Organizing files, assets, and program materials
• Coordinating communication across teams and stakeholders

Key Metrics for Success (KPIs)

• Consistent and timely content execution
• Clean, organized, and up-to-date CRM and email workflows
• Engagement and responsiveness across platforms
• Timely follow-ups with leads and participants
• Organized and accessible digital assets

Why This Role

• Work directly with entrepreneurial leadership
• Exposure to marketing, operations, and executive support
• Ownership of day-to-day execution and systems
• Remote role with structured workflows and clear expectations

Interview Process

• Initial Screening
• Video Interview
• Task / Scenario-Based Assessment
• Final Interview
• Offer