Job Description

Job Location Corporate - Tucson, AZ 85711

Purpose of Classification: This position supports both the Marketing and Finance & Accounting departments by fulfilling a variety of accounting tasks. This position is responsible for daily file maintenance, bill reconciliations, and data entry while performing other supportive tasks for various departments within NOVA Home Loans.

Examples of Duties:

• Process and forward vendor invoices, statements, and receipts to Accounts Payable, via email or accounting software.

• Distribute payment links to Real Estate agents for co-branded marketing orders.

• Respond to inquiries from branches, departments, and vendors regarding invoices or accounting matters via phone and email.

• Track and document service requests using a ticketing system.

• Follow up with employees on missing receipts and ensure timely resolution.

• Request and submit W-9 forms from vendors to Accounts Payable as needed.

• Support Marketing and Finance & Accounting teams with assigned tasks and projects.

• Place vendor orders and create Purchase Orders, ensuring all related receipts are collected and managed.

• Perform other duties as required.

Knowledge, Skills, and Abilities:

• Proficient in clerical tasks, office processes, and the use of automated systems.

• Understanding of standard accounting principles and practices.

• Capable of performing calculations efficiently and accurately.

• Skilled in handling multiple tasks simultaneously.

• Competent in using MS Office Suite, including Excel, Outlook, and Word.

• Able to work both independently and collaboratively within a team.

Supervisory Responsibilities:

• This position has no supervisory responsibilities.

Working Conditions and Physical Requirements:

• The working conditions are inside an office and not usually exposed to the elements.

• The noise level is low to moderate.

• This position is regularly required to sit and work in front of a computer.

• Must be able to talk on the phone, and read, write, and speak English.

NOVA is an Equal Opportunity Employer and does not discriminate based on race, color, religion, national origin, sexual orientation, gender, pregnancy, age, disability, or any other protected classification under federal or state law. Reasonable accommodations may be made for persons with disabilities. Please contact Nova’s Human Resources Department if you have any questions or concerns regarding any employment related issue.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Qualifications

Minimum

Qualifications:

• High School Diploma or GED is required.

• One (1) to three (3) years’ experience within the mortgage industry is preferred.

• One (1) to three (3) years’ experience as a bookkeeper or Accountant is preferred.