Job Description

Senior Manager, Support Operations

Department: Operations

Employment Type: Full Time

Location: US - Remote

Compensation: $125,000 - $140,000 / year

Description

Why Join Us

Receptive is a modern digital health platform dedicated to emotional wellness, mental clarity, and holistic health. Since our founding, we have helped over one million individuals access the right care at the right time by connecting them with trusted professionals who support their mental and physical well-being.

Licensed in all 50 states and serving more than 100,000 members each year, Receptive brings together leading brands across behavioral and lifestyle health. Our portfolio includes Pettable, ADHD Advisor, and Top Nutrition Coaching, which provides evidence-based nutrition care through virtual coaching and insurance-supported programs.

Grounded in clinical excellence and a people-first mission, we empower licensed providers with the autonomy, technology, and support they need to deliver accessible, personalized care.

About the Role

Receptive is seeking an experienced support operations manager to own and scale support operations across our telehealth brands. This person will shape the function end-to-end, from day-to-day service performance and workforce planning to the design of scalable processes, quality standards, knowledge systems, and reporting.

The Senior Manager, Support Operations will lead our Customer Support Managers and partner closely with the Director of Operations to build greater consistency, visibility, and operational discipline across the function while accounting for each brand's distinct needs.

This is a hands-on leadership and transformation role for someone who can strengthen what is working, identify where the organization needs to evolve, and use data, technology, automation, and AI thoughtfully to expand the team's capacity without compromising the empathy, judgment, and human connection healthcare requires.

What You'll Do

Lead and develop the support organization

• Lead, coach, and develop Customer Support Managers, strengthening their capabilities in coaching, delegation, performance management, quality oversight, and day-to-day leadership.
• Establish clear expectations, decision rights, and operating rhythms that foster accountability, collaboration, continuous learning, and trust across the support organization.

Build and optimize support operations

• Serve as the operational subject matter expert for insurance-related support workflows, such as verification of benefits, prior authorizations, claim denials, and payer requests for additional information or documentation, while establishing clear playbooks, escalation paths, and ownership.
• Use service, quality, productivity, and client experience data to oversee workforce planning, scheduling, and coverage and guide the implementation of processes, tools, and operating practices that align support capacity and priorities with demand.

Strengthen quality, communication, and knowledge management

• Establish quality assurance practices across email, chat, and phone support, using findings and support trends to improve communications, identify training and process gaps, and reduce recurring issues and avoidable friction.
• Own the strategy and governance for Zendesk macros and internal knowledge resources, including standards for creating, reviewing, organizing, updating, and retiring content.

Scale responsibly through technology and partnership

• Identify and pilot appropriate uses of AI, automation, intelligent routing, self-service, and other technologies to expand capacity and improve the support experience while maintaining human oversight and appropriate healthcare privacy, security, compliance, and clinical boundaries.
• Serve as a senior escalation point and strengthen cross-functional handoffs and feedback loops so recurring client and provider issues reach the teams best positioned to address them.

What We’re Looking For

• 3–5 years of experience managing remote customer support or support operations in telehealth or another healthcare environment, including experience developing frontline managers and preferably within a startup or rapidly scaling organization.
• Solid Zendesk experience, including workflows, macros, reporting, quality practices, and knowledge management, along with demonstrated success building scalable support operations.
• Experience with electronic health record or electronic medical record systems; bonus points for Healthie experience.
• Strong working knowledge of healthcare insurance operations, such as verification of benefits, prior authorizations, claim denials, and payer requests for additional information or documentation, as well as healthcare compliance and the appropriate handling of sensitive client and provider information.
• Experience evaluating or implementing AI, automation, self-service, or other support technologies is preferred.
• Excellent communication, change-management, problem-solving, and cross-functional leadership skills, with a practical and hands-on approach.
• Experience leading a seven-day support operation, with the flexibility and judgment to address needs that may occasionally arise outside the role’s typical schedule.
• This role typically follows a Monday-Friday schedule. Candidates based in the Eastern or Central time zones are preferred.

What Success Looks Like

Within Your First 90 Days

• Met individually with every member of the customer support organization and began building strong working relationships with the Customer Support Managers and key cross-functional partners.
• Developed a practical understanding of Receptive's brands, services, support workflows, systems, staffing practices, and client and provider needs.
• Assessed the current support operating model and presented a prioritized plan addressing its most important opportunities and risks.
• Established regular leadership rhythms and began addressing immediate opportunities to improve communication quality, operational clarity, or the support experience.

Within Your First Six Months

• Established clearer operating standards, priority workflows, escalation paths, and cross-functional handoffs across brands.
• Strengthened manager capabilities and implemented sustainable quality assurance, macro governance, and knowledge-management practices.
• Improved visibility into service performance, workload, backlog, and recurring issues and delivered measurable improvements in priority areas.
• Began implementing appropriate uses of AI, automation, or self-service that increase capacity or improve the support experience without compromising quality, compliance, or human oversight.

Where You’ll Work & What You’ll Receive

Receptive is a remote-first company.

The target base salary range for this role is $125,000 to $140,000 per year, depending on experience, expertise, internal pay equity, and other business considerations.

Full-time, US-based employees are eligible for comprehensive benefits, including medical, dental, and vision coverage with generous employer contributions (Receptive covers 100% of the premium for an employee’s coverage), a 401k with 4% employer match, monthly wellness stipend, annual L&D budget, flexible time off, company holidays, and paid parental leave.