Job Description

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

As pioneering innovators for over 100 years, we’re now transforming our organisation to be faster, simpler and more connected. Because we want to be even better equipped to develop digital solutions and experiences that help more people live Healthier, Longer, Better Lives.

To get there, we need people with tech/digital/analytics expertise and passion to help develop positive, sustainable change through digitally enhanced experiences that will impact the lives of millions of people and create a healthier future for everyone.

If you believe in developing a better tomorrow, read on.

About the Role

As a core partner to Director of Engineering and Development, job holder will be partner closely with GIO leadership and deeply involved in the entire lifecycle of Engineering & Development projects while aligning with Group Finance, Group HR, TSS and Group Business Continuity for below objectives:
• Plan and coordinate engineering resources across multiple projects, ensuring accurate forecasting and efficient allocation.
• Manage financial planning processes, including budgeting, reporting, and cost tracking for all initiatives.
• Oversee business continuity and disaster recovery programs to maintain operational resilience.
• Ensure strong financial governance through compliance, documentation, and continuous control improvements.

Engineering Resource Planning & Coordination (40%)

• Deeply participate in project initiation reviews. Based on project objectives, technical complexity, delivery timelines, etc., comprehensively assess the type and scale of resource requirements.
• Establish and maintain resource forecasting models, conduct forward-looking predictions and multi-scenario analyses to support management's resource allocation decisions.
• Coordinate internal and external resources, including engineering team scheduling, allocation of resources from Group TSS, and management of outsourced vendors, ensuring rational resource distribution across multiple concurrent projects.

Financial Planning & Budget Management (30%)

• Support annual budget planning, forecasting, and reforecasting activities for GIO EDSH initiatives.
• Prepare and deliver monthend EDSH consolidated budget and spend reports for management review.
• Consolidate financial inputs across projects and teams to provide a clear, holistic view of departmental financial performance.
• Handle departmental financial administration, including coordination of TPM, SODA, MSA / SOW / SA, and SR templates in collaboration with relevant stakeholders.
• Coordinate with Procurement, Legal, and Finance teams to ensure timely completion of financial and contractual processes.
• Support departmentwide financial planning, reporting cadences, and operational activities for the GIO EDSH team.
• Track project cost centre actuals versus approved budgets, identify variances, risks, and emerging issues.
• Provide timely analysis and insights to support corrective actions and management decisions.
• Monitor and track timesheet submissions for GIO EDSH resources, ensuring accuracy and alignment with cost centre and recharge requirements.

Business Continuity Management (20%)

• Be responsible for developing, implementing, and managing EDSH’s business continuity arrangements in line with Group BCM Standard and any applicable local regulatory requirements, across both Business Continuity and IT Disaster Recovery.
• Be accountable for business continuity across all functions within EDSH, working with local Function leads and BC Coordinators to ensure an effective entity‑level BCM programme is in place, recovery expectations are met, resilience risks are managed, and continuity plans are ready, tested, and executed effectively during incidents.

Financial Governance & Controls (10%)

• Ensure adherence to financial governance standards, internal policies, and approved budget structures.
• Maintain clear documentation and audit trails to support internal reviews, audits, and compliance requirements.
• Identify opportunities to strengthen financial controls and improve reporting processes.

Financial and Non-Financial Measures:

• Tracks the deviation between actual Engineering spending and the annual budget, ensuring financial discipline
• Measures how precisely estimated resource types and effort hours match actual consumption across multiple councurrent projects
• Percentage of projects delivered as schedule without compromising resources allocation or budget
• Captures output relative to engineering effort, reflecting human efficiency
• planning agility to resolve competing demands for shared internal or TSS resources

Communication Requirements

Internal 70%

· Internal collaboration with Developer, Product Manager, Backend and Frontend leads, Algorithm Developers and Enterprise Architects.

· Internal communication with teams in Group Office Finance, Group Office HRBP and TSS.

· End users from the Business

External: 30%

External vendor engagement

Minimum Job Requirements:

· University degree or above in IT or related disciplines

· A minimum of 8 years of experience in IT disciplines is desirable, including at least 3 years in R&D resource planning, budget management, or PMO roles.

· Background in technology/internet/software R&D industries is preferred; familiarity with R&D project processes is a plus. Solid understanding of the full lifecycle of R&D projects, with hands-on experience in resource planning for multiple concurrent projects.

· Proficient in budget management systems, including annual budget preparation, rolling forecasts, and variance analysis.

· Strong data analysis skills, proficient in Excel. Familiarity with data processing tools such as Tableau, Power BI, or SQL is a plus.

· Basic financial knowledge, with experience in cost accounting or productivity analysis preferred.

· Strong interpersonal and cross-cultural communication skills, with experience in change management and stakeholder engagement across regional business units.

· Strong command of written and spoken English and Chinese is required to effectively communicate across diverse teams and stakeholders.

· Strong business acumen, logical thinking, and problem-solving abilities with attention to data.

· Self-motivated, able to drive issue resolution independently in complex environments.

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

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