Job Description

RESEARCH OFFICE

Senior Manager (Internal Grants and Secretariat Services) (26270176)

The Research Office (RO) delivers central administrative services across a broad spectrum of research support, including grants and funding schemes, research ethics, integrity and policy, research committees, research culture and infrastructure, and institution-level partnerships and collaborations.

We seek an experienced Senior Manager to lead Internal Grants, Secretariat Services, and a professional team, reporting to the Head of Administration with oversight from the Director.

Responsibilities:

• Provide strategic and operational leadership for internal research-funding schemes, Research Committee and Research Ethics Committee secretariat services, and related governance processes;
• Oversee the full lifecycle of internal funding schemes, including call preparation, eligibility and compliance checks, assessment and panel processes, approval records, award administration, project and financial monitoring, reporting and closure;
• Serve as the principal administrative coordinator and undersecretary for the Research Committee, Research Ethics Committee and assigned panels, ensuring timely papers, accurate records, action tracking and implementation of decisions;
• Monitor regulatory and policy developments relating to research ethics, AI use in research, research-data management, privacy and data governance, and translate them into clear guidance, forms and operational controls; and
• Carry out ad hoc tasks and strategic projects as assigned.

Requirements:

• A good bachelor’s degree or above, preferably with a postgraduate qualification;
• At least 8 years of relevant professional experience, preferably in research administration, committee governance, research ethics, grant management or higher education, with substantial supervisory or managerial experience;
• Sound knowledge of university research governance and a good understanding of research ethics, data governance, privacy and research-data management;
• Strong leadership, project-management, analytical and policy-drafting skills; able to manage sensitive cases, competing deadlines and records;
• Excellent interpersonal skills and credibility in liaising with senior academics/ committee chairs;
• Excellent written and spoken English and Chinese; Putonghua advantageous; and
• Strong digital literacy and the ability to use research-management systems, data analytics and AI tools effectively and responsibly.

The initial appointment will be offered on a fixed-term contract of three years. Re-appointment thereafter will be subject to mutual agreement.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after submission of application may consider their applications unsuccessful. Details of the University's Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Applications will be reviewed from 14 September 2026 until the position is filled.