Job Description

Job Posting Title:

Senior Manager, Human Resources

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Purpose

As a member of the college’s HR team, the Faculty Affairs and Academic Personnel Manager manages faculty affairs and academic administrative and professional (A&P) position processes across the employee lifecycle, with primary responsibility for professional-track faculty (PTF) and related academic appointments. This position provides operational oversight, process coordination, records management, and policy guidance for several academic HR functions, including PTF contracts, faculty sick leave and absence administration, and summer jobs. Works closely with college leadership, department administrators, HR partners, and central offices to ensure timely processing, compliance, and accurate personnel records.

Essential Duties and Responsibilities

• Manage 9-month and 12-month professional-track faculty (PTF) appointments and academic A&P appointments, including hiring, contracts, renewals, and related personnel actions.
• Coordinate or support special appointment processes, including ROTC, emeritus, and faculty administrative appointments, such as chairs, directors, and associate deans.
• Oversee academic personnel workflows for postdoctoral scholars, research scientists, and other academic A&P positions.
• Administer and coordinate summer faculty job processes for the college.
• Support faculty sick leave and processes connected to personal leave without pay, including reporting and compliance requirements, including those connected to FMLA, and Workday timekeeping and absence processes, in compliance with university policies and procedures.
• Coordinate and oversee approval workflows for instructional overload forms, academic additional employment forms, and related personnel transactions.
• Maintain personnel records related to position responsibilities and support the college-level records management, file retention, and documentation standards.
• Collaborate with college and department stakeholders to clarify roles, responsibilities, and process ownership.
• Develop and maintain procedural guidance and process documentation for the functions managed by this position.

Required Qualifications

• Bachelor’s degree
• At least 5 years of supervisory experience and training in management.
• Relevant experience in faculty affairs, academic personnel, human resources, or higher education administration.
• Experience managing complex personnel processes, approvals, and records with accuracy and attention to detail.
• Knowledge of policy interpretation, compliance requirements, and confidential records management.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively with diverse stakeholders.
• Excellent written, verbal, organizational, and problem-solving skills.

Preferred Qualifications

• Experience supporting professional-track faculty and other academic appointments in a higher education environment.
• Experience with faculty contract administration, renewals, absence processes, and appointment tracking.
• Experience coordinating postdoctoral scholar, research-related, and other academic A&P actions.
• Experience with records management, file retention, and process documentation.
• Experience working with college leadership, department administrators, and central administrative offices.
• Familiarity with HR, payroll, and academic personnel systems used in a university setting.

Knowledge, Skills, and Abilities

• Ability to interpret and apply policies, procedures, and administrative guidelines.
• Ability to handle sensitive and confidential information with discretion.
• Ability to build effective working relationships across departments and functions.
• Strong analytical, organizational, and communication skills.
• Commitment to accuracy, service, and continuous improvement.

Salary Range

$80,000 + depending on qualifications

Work Environment and Collaboration

Typical office environment. Works closely with college leadership, department administrators, HR partners, and central offices in a dynamic academic environment. Requires sound judgment, attention to detail, strong customer service, and the ability to manage sensitive information and competing deadlines.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.