Job Description

Responsibilities & Key Deliverables

• Act as the principal point of contact among the Board of Directors, senior management, and shareholders, ensuring effective and timely communication across all levels.
• Oversee comprehensive secretarial functions in strict alignment with the Group Secretarial division's policies, ensuring all activities meet the highest governance standards.
• Provide informed advice to the Board on best practices related to corporate governance frameworks, identification and mitigation of legal risks, and strategic decision-making processes.
• Ensure the accurate and timely preparation, review, and submission of all required regulatory filings and statutory reports across diverse jurisdictions with distinct compliance requirements.
• Manage all phases of Board and Committee meetings, including the scheduling of meetings, drafting detailed agendas, compiling comprehensive board packs, preparing precise minutes, and monitoring completion of action items.
• Coordinate effectively with cross-functional internal departments and external partners such as regulatory authorities, statutory auditors, and legal counsel to promote smooth compliance and governance operations.
• Maintain and regularly update essential statutory registers and corporate records, ensuring full compliance with applicable company laws and internal policies.
• Offer expert guidance and conduct training sessions for team members and management on secretarial best practices, compliance obligations, and evolving regulatory standards.
• Lead complex secretarial projects including capital restructuring initiatives, share transfer processes, merger and acquisition activities, and changes in board composition.
• Continuously monitor legal and regulatory changes affecting the corporate governance landscape and proactively implement necessary adaptations to maintain full compliance.
• Drive projects aimed at enhancing corporate governance frameworks and secretarial process efficiencies, specifically contributing to process automation and digital transformation efforts.

Experience

The ideal candidate will possess over ten years of dedicated company secretarial experience, particularly within unlisted entities or private corporations. Demonstrated capability in managing a diverse range of corporate governance issues, regulatory compliance, and board administration is essential. Proven experience in handling multi-jurisdictional filings, stakeholder management, and leading complex corporate transactions is highly valued.

Expertise in liaising with top tier executives, legal advisors, and regulatory bodies will be critical to success in this role. Candidates with a track record of initiating governance improvements and knowledge of compliance automation tools and technologies will be preferred.

Industry Preferred

Candidates with backgrounds in the automotive, manufacturing, or diversified conglomerate industries are especially encouraged to apply, given the unique regulatory environment and corporate governance demands associated with these sectors.

Experience within companies operating extensively across multiple jurisdictions, or within highly regulated markets, is advantageous. Familiarity with emerging market regulatory frameworks will further strengthen candidacy.

Qualifications

Applicants must hold a formal qualification as a Company Secretary (Qualified CS) recognised by pertinent professional bodies. An in-depth understanding of corporate law, governance principles, and compliance obligations is fundamental.

Additional certifications or continuous professional development in corporate governance, legal frameworks applicable to unlisted companies, and regulatory compliance best practices will enhance prospects.

General Requirements

• Excellent organisational skills with an ability to manage multiple concurrent priorities efficiently.
• Strong communication and interpersonal skills for effective stakeholder liaison at all organizational levels.
• High degree of integrity, discretion, and professionalism in handling confidential information.
• Proactive and analytical mindset capable of navigating complex corporate governance challenges.
• Advanced proficiency with office productivity software and secretarial management tools.
• Ability to foster teamwork and provide mentorship within the secretarial and compliance teams.
• No travel requirements, enabling focus on delivering high-quality secretarial support within the company premises.

Our commitment to Diversity, Equity, and Inclusion

Mahindra & Mahindra Ltd is steadfastly committed to fostering an inclusive workplace that values diversity, promotes equity, and embraces inclusive practices. We actively encourage applications from individuals of all backgrounds, regardless of age, ethnicity, gender identity, disability status, or any other characteristic protected by law.

Our organisational culture prioritises respect, equal opportunity, and the creation of an environment where every team member can thrive and contribute fully to our shared success. We strive to implement policies and initiatives that support equitable career progression and representation within all levels of the company.

Joining Mahindra & Mahindra Ltd means becoming part of a diverse community dedicated to innovation, excellence, and socially responsible business practices.