Job Description

[What the role is]

The function of the Contracts Section is to govern and facilitate efficient and effective management of contracts throughout the Building Division. It is also the Centre of Excellence (COE) for PA’s construction and building contracts, promoting consistency, accuracy, transparency, and compliance in contractual processes and striving for continuous improvement in contract management practices.

[What you will be working on]

Key duties and responsibilities that need to be performed to meet the primary objective of the job. This will include the important result areas (what) along with the rationale (why).

• Liaise with other project sections within the Division to ensure timely procurement of contracts for PA’s development projects.

• Translate requirements into quotation/ tender documents, manage the Invitation to Quote (ITQ)/ Invitation to Tender (ITT) from preparation, calling, evaluation, providing recommendation for all procurements up to contract award for all PA’s development projects.

• Liaise with co-users on the requirements for integrated CCs projects includes seeking release of funds from co-users for integrated CCs projects.

• Assist in budgetary forecasts, data collection and analytic, and to set up backend data base.

• Ensures compliance with appropriate tendering and procurement procedures in accordance with Government procurement & financial procedures and PA’s policies/procedures.

• Assists to liaise with audits conducted by both internal and external auditors on tenders/ projects.

• Support the Section in improving internal systems including processes and procedures for greater efficiency. Implement procurement strategies to enhance governance, results and increase operational efficiencies.

[What we are looking for]

Other ad-hoc duties not covered under main responsibilities and duties.

• Participates in and contributes to Divisions’ Project Team(s).

• Performs other duties as and when assigned by Senior Officers.