Job Description

Requisition No: 876000

Agency: Department of Education

Working Title: SENIOR MANAGEMENT ANALYST SUPERVISOR-SES - 48002515

Pay Plan: SES

Position Number: 48002515

Salary: $60,000.00 - $70,000.00

Posting Closing Date: 05/28/2026

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Florida Department of Education

Division of Early Learning

Office of Program Integrity

Location: Tallahassee Turlington Building

Position Title: Senior Management Analyst Supervisor (SES)

Salary Range: $60,000 - $70,000

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or moremust be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Lylith Carraway, HR Liaison (850) 717-8553

This position performs advanced level work under the limited supervision of the Early Learning Program Manager, Financial Administration & Budget, Division of Early Learning. This position has responsibility for supervising the Accountability Team within the Program Integrity Unit and oversees the annual programmatic compliance monitoring tasks for Office of Early Learning’s subrecipient. Focus of scoped tasks will be mandated compliance requirements from federal regulations and/or state statutes.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

Annual/Biennial Programmatic Monitoring Plan: participates in development, implementation and/or ongoing support tasks as assigned for (1) subrecipient monitoring and compliance activities, and (2) HHS Improper Payment monitoring and compliance activities. The plan developed will focus on mandated programmatic compliance requirements from federal regulations and/or state statutes. Tasks include, but are not limited to:

• Review and resolve pending prior year findings for ELCs and other entities.

• Prepare periodic risk assessments for ELCs and other entities.

• Prepare periodic analysis of federal/state compliance requirements.

• Evaluate operating results to update current year monitoring plan.

• Plan, supervise and review work done by monitoring teams.

• Review and approve assigned programmatic monitoring reports issued for courtesy review by the Office.

• Review and approve corrective action plan (CAP) responses for Manager’s review.

• Prepare, update and review tracking system for annual/biennial monitoring results.

• Perform additional on-site monitoring visits (as needed).

Serve as Programmatic Monitoring Technical Assistance Resource for the office and subrecipients. Perform additional in-house research, training, or compliance monitoring tasks as assigned. Technical Assistance duties include participating in research, development, implementation and/or presentation of onsite and/or telephonic assistance and training as needed to early learning program subrecipients and other pass-through entities. Ongoing assistance will be provided on routine topics that include, but are not limited to:

• School Readiness Eligibility and Payment Validation

• VPK Child Eligibility and Payment Validation

• VPK Provider Eligibility

• Coalition Governance

• Operations and Program Management

• Child Care Resource and Referral

• Educational Services Delivery

• Data Accuracy

• Data Security (if applicable)

WHO WE’RE LOOKING FOR:

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function.

MINIMUM QUALIFICATIONS

Required Licensure/Registration/Certification/Experience or Education:

• Four (4) years of professional experience in programmatic compliance monitoring.
• Three (3) years of professional experience in leading monitoring engagements.
• Experience using Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Experience in editing and proofreading documents and reports for quality assurance.
• Experience in developing monitoring tools, conducting programmatic reviews of agencies, and developing corrective actions.
• Travel is required for this position

EDUCATIONAL SUBSITITUIONS:

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.

• A bachelor’s degree from an accredited college or University can substitute for 4 years of direct experience.

Related work experience may not substitute for any licensure, certification, or registration required by an agency and indicated in the advertised job description.

DIVISION OF EARLY LEARNING MISSION STATEMENT:

The Division of Early Learning (DEL) is dedicated to providing accessible, affordable and quality early learning services for the state’s children and families. In partnership with 30 early learning coalitions and Redlands Christian Migrant Association, DEL delivers three programs:

1. The School Readiness Program (SR) offers financial assistance to low-income families for early education and care so they can become financially self-sufficient, and their young children can be successful in school in the future.
2. Voluntary Prekindergarten (VPK) is a free educational program that prepares 4-year-olds for success in kindergarten and beyond.
3. Child Care Resource and Referral (CCR&R) is a network that helps families identify and select quality childcare options that best meet their needs.

The Division of Early Learning will provide access to high-quality programs and services that build a solid foundation for Florida’s youngest learners to reach their highest potential. The division empowers early childhood educators and families by providing choice and support with education options, and resources to ensure Florida’s future leaders are ready to learn, graduate and succeed.

Division of Early Learning Website

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

* State Group Insurance coverage options+
( health, life, dental, vision, and other supplemental option)

* Retirement plan options, including employer contributions (www.myfrs.com)

* Nine paid holidays and a Personal Holiday each year

* Annual and Sick Leave Benefits

* Student Loan Forgiveness Program ( Eligibility required)

* Flexible Spending Accounts

* Tuition Fee Waivers (Accepted by major Florida colleges/universities)

* Ongoing comprehensive training provided

* Career Growth

* Highly skilled, professional environment

*Maternity and Parental Leave Benefits

For a more complete list of benefits, visit www.mybenefits.myflorida.com

* We care about the success of our employees.

* We care about the success of our clients.

* We are always improving our technology, our tools, our customer’s experiences and ourselves.

* A rewarding experience for reliable, compassionate and professional employees.

LEAVE INFORMATION:

• Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

• • Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.

For more information, please visit the Selective Service website

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.