Job Description

Posting number: 2627-33

Department: Development Services

Job classification: Senior Management Analyst

Posting type: Open

Categories: Administration, Accounting and Finance

Summary

THE CITY OF OCEANSIDE IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The City of Oceanside is currently accepting applications for current and future vacancies for the position of Senior Management Analyst. The current vacancy is in the Development Services Department, which is composed of the Planning, Engineering, Building, and Code Enforcement divisions. The Department provides current and long-range land use planning, plan checking and inspection services for development projects, and enforcement of the Oceanside City Code.

The Senior Management Analyst will lead the development, administration, forecasting, and ongoing monitoring of the Development Services Division's operating and capital budgets, including a CIP portfolio of up to $300 million. Provide support to City departments to coordinate capital planning, project budgeting, funding strategies, and financial reporting.

Provide sophisticated financial analysis for major and complicated projects, including large public facilities and infrastructure investments; analyze complex, multi-year capital projects from budget development through project completion, identifying financial trends, funding requirements, risks, potential grant funding opportunities and reporting as required.

Analyze the financial implications of proposed capital projects, changes in project scope, funding adjustments, construction cost escalation, delays, forecast operational costs, and other project risks.

Examples of duties

Plans, coordinates and manages the development, implementation and administration of large complex budgets; analyzes difficult and complex budget and financing proposals; meets with managers to evaluate budget requests; makes recommendations on proposals and other budgetary or financial matters; works closely with the Financial Services Department to resolve any questions or issues.

Supervises staff engaged in budget management and a variety of other related departmental administration functions such as grants, accounting, purchasing, contract administration and personnel/payroll administration, large and/or highly complex department budgets characterized by multiple revenue sources and funds and the requirement for complex financial and administrative analyses in their administration to ensure compliance with revenue/fund/grant restrictions.

Plans, assigns, schedules and evaluates the work of assigned staff; with staff, develops, implements and monitors work plans to achieve assigned unit objectives; provides input to the annual budget; makes purchases and other expenditures in accordance with City procedures and monitors performance against the annual budget; participates in developing, implementing and evaluating plans, processes and procedures to achieve established goals and objectives in accordance with department standards; prepares and maintains a variety of records and reports.

Provides day-to-day leadership and works with staff to ensure a high performance, customer service-oriented work environment that supports achieving City and departmental mission, objectives and service standards; applies best practices and quality assurance processes to assigned areas of responsibility.

Monitors and evaluates budget status throughout the fiscal year; researches and analyzes revenue and expenditure variances for general fund accounts and special revenue funds to determine root causes and appropriate courses of action; verifies accurate charging of costs to proper accounts; reconciles financial, budget and payroll system data to validate actual expenditures; recommends budget amendments and other operational changes to resolve variances when necessary; prepares a variety of budget status reports.

Builds databases or spreadsheets of financial, economic and other data and uses specialized soft-ware to generate forecasts of financial, rate and revenue impacts; creates financial models; performs complex financial analyses and statistical computations for various studies.

Prepares periodic and ad-hoc financial reports and provides in-depth analysis of financial conditions and future trends; performs special analyses including those associated with cost recovery and fee schedule studies and allocation of administrative overhead costs.

Performs other related duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles, practices, methods and techniques of financial analysis and forecasting.
• Principles, practices and methods of municipal budget development and management.
• Principles, practices and methods of administrative, organizational and procedural analysis.
• Principles and practices of public administration, including purchasing, contracting and maintenance of public records.
• Principles, tools and techniques of project planning and management.
• City policies, procedures, methods and systems applicable to budget development, purchasing, contracting, and payroll.
• Principles and practices of grant writing and grants administration.
• City ordinances, codes, procedures and practices regarding areas of assigned responsibility.
• Principles and practices of sound business communications.
• Principles and practices of effective supervision.

Ability to:

• Plan, supervise, assign, review and evaluate the work of staff engaged in performing budget management and other departmental administration functions.
• Collect, analyze, evaluate and interpret data, both in statistical and narrative form.
• Define issues, analyze financial, administrative, organizational and/or procedural problems, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations in accordance with laws, regulations, rules and policies.
• Organize, set priorities and exercise sound independent judgment within areas of responsibility.
• Communicate effectively, both orally and in writing.
• Understand, interpret, explain and apply applicable laws, codes and ordinances.
• Prepare clear, concise and comprehensive reports, presentations, communication materials and other materials appropriate to the audience.
• Present proposals and recommendations clearly, logically and persuasively.
• Operate a computer and standard business software, with particular proficiency in the use of Excel applications.
• Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned individuals.
• Establish and maintain effective working relationships with all those encountered in the course of work.

Experience and Training

Experience: Six years of progressively responsible experience in performing management and policy analysis, budget and finance administration, or grants and contract management.

Training: A Bachelor’s degree from an accredited college or university in public administration, economics, finance, business administration or a related discipline. A Master’s degree is highly desirable.

License/Certificates: Possession of, or ability to obtain and maintain, an appropriate, California driver’s license.

Supplemental information

Environmental Conditions: Office environment; exposure to computer screens.

Physical Conditions: Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time.

Selection Process: All properly completed applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Failure to provide all required application materials will result in disqualification to continue in the selection process. The process may include any combination of a written examination, application appraisal, skills assessment, and/or an oral board interview to assess job-related experience and skills. Candidates who successfully complete the selection process will be placed on an eligible list that will remain valid for a minimum of six months.

NOTE: Prospective employees will undergo, and must successfully pass, a background reference check(including fingerprinting) and a medical examination. ;Drug screening may be required.

RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS BUT MAY BE ATTACHED.

CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION PACKAGE.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.