Job Description

About the Role

We are looking for a highly detail-oriented Senior Legal Ops Specialist to review, prepare, and coordinate commercial contracts and waiver documentation for the US market.

This fully remote role sits at the intersection of legal analysis, operations, and AI-driven workflows, offering exposure to real business decisions and contract risk management.

You will manage a high volume of document reviews and iterative revisions, requiring exceptional attention to detail and strong organizational skills.

The role also includes supporting broader legal and compliance matters across the company.

Employment Type:

• Full-time 8.30 am - 5 pm, New York time.
• Remote work.
• B2B contract.

Key Responsibilities

Contract Review & Preparation

• Review B2B commercial contracts received from clients.
• Identify risk clauses, inconsistencies, ambiguous wording, and errors in commercial contracts.
• Prepare structured comments and suggested revisions.
• Support multiple negotiation and revision cycles.
• Ensure documents are fully prepared before final executive review.

Waiver Document Analysis

• Review conditional and unconditional waivers.
• Verify project data accuracy, financial figures, and the legal logic of release provisions.
• Compare waiver documents against project information.
• Flag risks and recommend approval or required corrections.

Legal Operations & Workflow Coordination

• Manage document review workflows in ClickUp or similar systems.
• Track review stages, versions and status updates.
• Ensure analysis reflects full project context, including state nuances, project type, value, scope, and delivery/installation details

AI-Assisted Contract Analysis

• Use AI tools (e.g., ChatGPT, Claude) for issue spotting, redlining, document comparison, and summaries.
• Validate AI outputs and refine analysis manually.
• Contribute to improving prompt templates and AI workflows.

Legal Coordination Support

• Prepare structured materials for external legal counsel.
• Support internal teams on dispute/mediation cases, landlord matters, and trademark or compliance issues.
• Escalate complex legal risks appropriately.

Cross-Functional Communication

• Communicate contract comments and required changes to sales managers.
• Support negotiation cycles with clients through internal coordination.
• Ensure final documents are accurate and aligned with company risk standards.

Requirements

Must Have:

• Degree in Law.
• 5+ years of experience in contract review, legal support/paralegal work, or legal operations, including experience working independently as an individual contributor.
• Experience reviewing B2B contracts and commercial documentation.
• Experience handling difficult negotiations and standing firm on the company's interests.
• Experience supporting external lawyers/outside counsel.
• Familiarity with legal frameworks and contract practices across multiple jurisdictions.
• Fluent English and Russian (C1 minimum required).
• Strong analytical and structured thinking, with exceptional attention to detail.
• Practical experience using AI tools for contract and document analysis, including the ability to write own prompts for contract-related work.
• Proficiency in Microsoft Word or Google Docs, including tracked changes, commenting, and PDF review/version control.
• Fast learning ability and sound judgment on when to escalate issues.
• Ability to work independently in a remote, high-volume operational environment.
• Precision and accountability in document work, including repetitive but high-impact analytical tasks.
• Strong written communication skills.
• Digital fluency and comfort with structured workflows.

Good to have:

• Experience in construction, manufacturing, engineering, or other project-based industries.
• Understanding of US commercial contract logic.
• Familiarity with state-specific contract nuances.
• Experience in remote international teams.

Benefits

• Exposure to US commercial contracting practices.
• Opportunity to work closely with the CEO
• High-responsibility role with real business impact.
• Structured processes and collaborative leadership.