Job Description

Are you looking to join one of Greater Toronto’s Top 2026 Employers?

The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.

Job summary

This position is responsible for leading and supporting governance activities, including the development, implementation, and ongoing review of governance policies, frameworks, and related processes. The role provides administrative, operational, and governance support to the board, committees, and other governance bodies by coordinating meetings, managing logistics and documentation, preparing and distributing materials, and supporting effective decision-making and governance practices. The position also serves as a key point of coordination among committee members, staff, and other stakeholders to ensure the smooth and efficient operation of governance activities.

How you will make a difference

• Provide administrative and coordination support to governance activities, the OMA board or its committees, working groups, and other governance bodies, ensuring effective planning, administration, and execution of meetings and governance processes.
• Develop agendas, annual plans, meeting materials, minutes, resolutions, and action item tracking, while overseeing document management, meeting platforms, and governance records.
• Support the development, implementation, review, and continuous improvement of governance policies, frameworks, standards, and practices that strengthen organizational governance and accountability.
• Provide governance advice and guidance on the interpretation and application of bylaws, governance policies, procedures, and governance best practices.
• Identify emerging governance trends, risks, and opportunities, and contribute recommendations and initiatives that strengthen governance effectiveness and support organizational priorities.
• Support governance evaluations, assessments, and continuous improvement initiatives, including the development of tools, performance measures, and governance resources.
• Serve as a key liaison between governance leaders, committee members, staff, and external stakeholders, fostering collaboration and ensuring the timely flow of information and decision-making.
• Support governance-related onboarding, orientation, education, and engagement activities for board and committee members, and contribute to special projects and organizational initiatives as required.

Requirements that are important to us

• Undergraduate degree in Public Policy, Political Science, Law, Business Administration or equivalent
• 5+ years of experience in a governance, policy, advisory, analyst, or related role, with experience supporting governance initiatives, policy development, and organizational decision-making.
• Project management experience, including the ability to lead cross-functional teams, manage competing priorities, and deliver results in a fast-paced environment.
• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and other technology tools, with the ability to quickly learn new systems and platforms.
• Strong analytical, organizational, and problem-solving skills, with the ability to exercise sound judgment, navigate ambiguity, identify risks, and proactively develop effective solutions.
• Exceptional written, verbal, and interpersonal communication skills.
• Demonstrated ability to work independently and collaboratively, showing professionalism, and attention to detail.

The OMA has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office.

What do we have to offer you?

• A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours
• A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system
• An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity
• A commitment to growth and development through paid professional development and continuous in-house learning
• A friendly and flexible hybrid work environment
• Competitive total rewards package including a hiring salary range of $77,965-$82,835 plus pension plan and a bonus program
• Exceptional group benefits package, including a spending account and a robust wellness program
• An organization that has been recognized as a Greater Toronto’s Top Employers for six consecutive years.

As a condition of employment, OMA conducts background checks and reference checks for all open positions.

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We're excited to share this opportunity, which is for an existing vacancy on our team. Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence.

The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.