Job Description

Senior IT Procurement Analyst

Location – High Hybrid

This is a hybrid role, offering the flexibility to work both onsite and remotely. You will collaborate onsite at our Cashton, WI office 4-8 days per month, with the remainder of your time spent working remotely or onsite based on your preference. In addition, this role requires providing onsite support in La Farge, WI approximately once per week, or as business needs require.

Employee Type – Salaried

Bonus – This position is eligible for a 3% annual incentive bonus based on cooperative and individual performance.

Safety Sensitive – No

Summary of Role

The Senior IT Procurement Analyst owns, manages, and continuously improves the Cooperative’s IT procurement and technology asset management program. This role manages technology purchasing, renewals, vendor relationships, licensing, lifecycle planning, cost optimization, and budget support to ensure technology investments align with business needs and deliver strong value. Also, as a member of the IT Service Desk, this role also provides basic technical support and serves as a backfill resource during periods of high demand, planned absences and staffing gaps.

Essential Duties and Responsibilities

• IT Procurement, Vendor Management, and Technology Lifecycle – 90% of time

o Lead and improve the IT procurement and technology asset management program, including processes, controls, standards, documentation, metrics, and reporting.

o Identify and implement opportunities to utilize AI and automation to improve procurement efficiency, vendor management, and technology asset administration.

o Manage procurement for software, hardware, cloud services, licensing, subscriptions, domains, maintenance agreements, professional services, and other technology expenditures.

o Serve as a primary liaison between IT, Accounting, business stakeholders, and technology vendors for procurement, renewals, budgeting inputs, and vendor-related activities.

o Own and manage vendor negotiations, renewal discussions, and purchasing initiatives to optimize cost, service levels, contractual terms, and business value.

o Manage annual true-ups, enterprise agreement renewals, contract renewals, maintenance agreements, subscriptions, and software assurance programs.

o Lead technology renewal planning and lifecycle management to ensure hardware, software, maintenance, support, and subscription renewals are completed proactively.

o Maintain centralized records for technology contracts, agreements, renewals, licensing, authorizations, amendments, correspondence, payment schedules, and supporting documentation.

o Monitor, audit, and track licenses, subscriptions, contracts, maintenance agreements, warranties, and technology assets to support compliance and financial planning.

o Review and communicate contractual requirements, risks, obligations, and changes with stakeholders, vendors, Accounting, Legal, and IT leadership as appropriate.

o Develop agreement summaries, cost analyses, renewal forecasts, and recommendations to support purchasing, renewal, budgeting, and investment decisions.

o Support and help mature third-party vendor management activities, including vendor onboarding support, documentation, periodic reviews, performance tracking, renewal planning, and coordination with risk, compliance, and contract stakeholders.

o Create and process purchase orders (POs) in SAP for approved technology purchases and procurement requests submitted through ITSM.

o Partner with IT Operations and Accounting to support annual IT budget development, technology spend planning, and renewal forecasting.

o Support monthly IT budget scorecard reviews with Accounting and IT Leadership, including variance review and budget-related documentation.

• IT Service Desk Support – 10% of time

o Provide basic Service Desk support and technical assistance with hardware, software, and technology service requests as needed.

o Serve as a backup Service Desk resource during periods of high-ticket volume, planned absences, staffing shortages, and business-critical support needs.

Additional Duties and Responsibilities

• Travel to CROPP facilities and offsite events to provide technical and procurement-related support as needed.
• Support technology projects, audits, and organizational initiatives aligned to IT procurement, asset management, vendor management, and operational objectives.
• Maintain awareness of technology market trends, licensing models, vendor offerings, and procurement practices to identify improvement and cost optimization opportunities.
• Maintain confidentiality when handling financial, contractual, vendor, technology, and employee information.
• Other duties as assigned by supervisor.

Knowledge, Skills and Competencies

• Bachelor’s degree in Business, Supply Chain Management, Information Technology, Accounting, or related field, or six plus years of experience in procurement, purchasing, vendor management, contract administration, software licensing, IT operations, or a related technology field.
• Knowledge of procurement processes, software licensing, contract management, vendor relationship management, technology lifecycle practices, budgeting, and financial reporting preferred.
• Experience supporting technology renewals, enterprise agreements, maintenance contracts, subscriptions, and vendor negotiations preferred.
• Strong organizational, analytical, research, communication, and problem-solving skills with the ability to manage multiple priorities and deadlines.
• Ability to interpret and summarize software license terms, contract requirements, renewal obligations, and vendor documentation.
• Advanced experience using Microsoft operating systems, Office products, and related business productivity tools; ITSM, procurement, contract, or asset management system experience preferred.
• Ability to maintain and work with confidential information.
• Ability to work independently, contribute effectively in a team environment, and collaborate with and influence stakeholders across the organization.

Base salary wage range: $80,641.60 per year - $100,817.20 per year

This salary wage range is exclusive of fringe benefits. The compensation package may also include incentive compensation opportunities in the form of discretionary bonuses. If you are hired at CROPP, your final base salary wage compensation will be determined based on factors such as skills, education, and/or experience. Additionally, we believe in the importance of pay equity and consider the internal equity of our current team members as a part of any final offer. Please keep in mind that entry-level candidates to this role should expect to be at the lower end of the salary wage range and hiring at the maximum of the salary wage range is not typical.

Benefits

We believe when our people are strong, our mission is strong. Therefore, we offer a comprehensive and holistic Total Rewards package meant to strengthen employees’ and their family's total wellbeing. Here are some of the great benefits offered:

• Comprehensive Health Insurance - Choice of plans for you and your family, including some that can be paired with an HSA (which CROPP contributes to on your behalf)
• Supplemental insurances: we offer accidental insurance, critical illness insurance, and hospital indemnity insurance.
• Time Off – 136 hours in the 1st year of employment prorated by start date. Plus 9 paid holidays, plus one floating holiday to use at will.
• 6 Weeks Paid Parental Leave – For all gendered partners in childbirth or adoption.
• Vision & Dental Insurance – Free annual eye exam, discounts on glasses/contacts, flexible dental network, adult ortho.
• 401k – We match 100% up to the first 3% of an employee’s contribution, and then 50% for 3.1%-5.0% of employee contributions.
• Free services at five local Neighborhood Family Clinics.
• Tuition Reimbursement – Up to $1,500 per year to support continuing higher education.
• Life Insurance - $50,000 policy funded by CROPP for each employee. Supplemental voluntary coverage available for employees, spouses, and children.
• Short-Term & Long-Term Disability/AD&D Insurance - $50,000 of life insurance coverage of $50,000 of AD&D coverage funded by CROPP for each employee.
• Employee Assistance Program - Free and Confidential for employees, spouses, and dependents.
• Free onsite fitness centers available 24/7
• Free biometric screenings (cholesterol, glucose, blood pressure) and health coaching.
• Financial advisors and seminars
• Annual $360 Lifestyle Spending Account
• Flexible Scheduling
• On-site all-organic cafeterias