Job Description

Posting number: 39165

Department: Houston Airport System

Division: HAS - IAH MAINTENANCE

Job classification: SENIOR INVENTORY MANAGEMENT CLERK

Posting type: Open & Promotional

Categories: Building Maintenance

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Applications will be accepted from: ALL PERSONS INTERESTED
Division/ Section: Horticulture & Grounds Maintenance
Workdays & Hours: Monday through Friday 7:00 a.m. – 3:30 p.m.

PURPOSE OF DIVISION
The purpose of the Houston Airport System (HAS)Maintenance business unit is to effectively deliver self-performed, and contracted, maintenance services at each of the three HAS airports.

PURPOSE OF THE POSITION
The Senior Inventory Management Clerk will assist and support the Horticulture & Grounds Maintenance Department and the Division Manager with the following duties helping resolve contractor badging issues with the Executive Office Assistant, assisting with EAMS documentation and closing of all work orders in a timely manner in order to maintain departmental inventory & stock levels for general supplies, fencing supplies, uniforms, chemicals including deicing products, construction supplies -cement, rock, stabilizing sand, & soil. Prepares purchase requisitions, maintains departments vehicle and equipment logs and inventory including coordination of repairs with the fleet department.

" Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date."

The SENIOR INVENTORY MANAGEMENT CLERK responsibilities of this position include, but are not limited to:

• Assist with basic contract compliance by maintaining records of and tracking all compliance documentation -monthly logs, weekly reports, back flow devise certifications, drug compliance forms
• Maintain and efile weekly and monthly reports, data and information. Creates and monitors DocuSigns for various OSR's
• Ensures adherence to City and State guidelines for acquisition, storage, distribution, maintenance and disposition of inventory and associated records
• Assists in creating, revising or implementing procedures and guidelines for storage, inventory control, material management, safety, security or basic accounting practices
• Assist with basic contract compliance by maintaining records of and tracking all compliance documentation -monthly logs, weekly reports, back flow devise certifications, confidential compliance forms
• Receives, unloads, unpacks, shelves, distributes and delivers incoming parts, tools, materials, supplies, equipment, inventory, etc. May assist with moving and loading surplus property
• Compares and verifies incoming inventory for quality, quantity, accuracy and suitability against invoices, purchase orders, packing slips, specifications, etc.
• Leads and trains Inventory Management Clerks. Establishes priorities and delegates workload. Overseas and ensure inventory records are accurately maintained. Investigates, reports and resolves minor inventory discrepancies
• Creates and maintains records, logs, etc. of materials received, stored, issued, delivered or distributed. Performs data entry using a purchasing and inventory control system
• Oversees, coordinates and participates in physical inventory counts. Reconciles counts with inventory records. Resolves discrepancies.
• Forecasts and identifies trends to maintain a current inventory of materials in-house and on order. May determine reorder points. May coordinate requirements of divisions that have regular or special needs for supplies
• Contacts vendors to obtain price quotes. May select vendors and places orders for materials and supplies. Prepares requisitions and purchase orders. Performs follow-up to expedite delivery, receipt and payment of inventory and materials
• Monitors’ vendors' compliance with contract prices, contacts vendors to resolve order discrepancies. Assists in basic contract administration activities, i.e., pre-bids. Maintain and efile weekly and monthly reports, data and information. Creates and monitors DocuSigns for various OSR's
• Maintains storerooms, warehouses and storage areas in a clean, orderly, safe and secure condition. Ensures safety and security of materials, supplies and property
• Arranges for maintenance and repair of large pieces of equipment and machinery. May perform minor maintenance. Determines and disposes of expired, spoiled, damaged or obsolete items and inventory
• Receives and dispatches messages and work orders by telephone or radio to various City work crews, maintains logs and records of messages and work orders received, transmitted or completed through EAMS documentation and closing of all work orders in a timely manner
• Receives, stores and issues hand tools, machine tools, parts and other equipment. Tracks tools, parts and equipment issued to and returned by workers. Searches for lost or misplaced tools and equipment

WORKING CONDITIONS
The position requires lifting of heavy items of up to 60 pounds and/or walking on rough surfaces routinely and/or regular physical exertion such as climbing of ladders. There are routine discomforts from exposure to moderate heat, cold, moisture/wetness and unpleasant air conditions. The position may involve routine exposure to soiled materials and light chemical substances such as cleaning solutions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

Examples of duties

EDUCATIONAL REQUIREMENTS
Requires a high school diploma or GED.

EXPERIENCE REQUIREMENTS
Two years of inventory control, materials management, or record keeping experience are required. May require experience in operating a forklift and other motorized or non-motorized materials handling equipment.

LICENSE REQUIREMENTS
May require a valid Texas driver's license and compliance with the City of Houston's policy on driving.

Qualifications

• Proficiency in Microsoft Office – Word & excel
• Experience in inventory management
• Strong attention to detail and organizational skill
• Ability to work accurately in a fast-paced environment
  

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

Supplemental information

SELECTION/SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION - YES
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Pay Grade 12

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1043). If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (281-233-1043). (TTY 7-1-1).

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch-v=EDWLV_sJFoM

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.