Job Description

Within the context of a client and family centered care model and in accordance with established vision and values of the organization, position works in a team-based environment and provides supervision and work direction to designated clerical staff. Is responsible for providing a variety of administrative, clerical and other related duties for designated team(s) in the operation of day-to-day activities and long range planning across multiple sites. Duties include preparing community and team intake referrals, nursing & allied staff rotations, maintaining staffing schedules and records on regular and relief staff and processing accurate timekeeping records. Maintains the designated team’s appointment calendar, screens incoming mail and calls, maintains the accuracy and integrity of statistical records and reports, arranges ongoing education lectures and processes petty cash reimbursements and education funding requests. Arranges and participates in meetings, prepares agendas and takes minutes. Prepares technical and non-technical material utilizing word processing, spreadsheets, graphics, database applications and clinical information systems such as MS Word, PowerPoint, Excel, Access, PCIS Last Word, CareConnect, e-Pro, MS-Outlook, LOKI and PARIS. Performs reception duties, maintains sufficient levels of general office supplies, oversees the modification, maintenance and purchase of equipment and sets up and maintains department filing systems. QUALIFICATIONS:Education & Experience Grade 12, graduation from a recognized secretarial program, plus three (3) years’ recent related experience, including one year in a supervisory capacity, or an equivalent combination of education, training and experience. Knowledge, Skills & AbilitiesAbility to communicate effectively both verbally and in writing.Ability to deal with others effectively.Ability to plan, organize and prioritize work.Ability to supervise.Physical ability to carry out the duties of the position.Ability to operate related equipment.The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

Details

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2025.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.