Job Description

Salary Range

$84,614.40 - $108,139.20

The Superior Court of California, County of Alameda, is hiring a Senior Fiscal Services Specialist. The Senior Fisc al Servi ces Sp ecial ist ( SFSS) is r espons ible for providing guidance, tr ain ing and wo rk co ordin at ion to fisc al se rvi ces s taf f; pe rfo rms a v ari ety of the most comp lex or sp ecializ ed fin an cial t rans act ions in v arious fisc al uni ts. The SFSS is r espons ible for, b ut not l im ited to: dev elop ment and revision of finan cial pol icies and pro cedu res, providing technic al exp ertise and an alys is in the r eview of comp lex fin an cial t rans act ions, r econ ci liation of account ing r eport s, pr ep arat ion of journ als and coordin at ion of pro curement fun ct ions and pro cesses. The selected candidate will veri fy and ensur e accu racy of fin an cial and account ing d ata, and provide info rmati on al r eports and condu ct statis tic al data an alys is. Inte rpr ets a vari ety of fin an ce and account ing pol icies and p ro cedur es, work on fis cal relat ed pr ojects, fis cal audits and the p rovis ion of account ing r esour ces.

This position will be assigned to the Purchasing and Payables Unit at the Rene C. Davidson Courthouse in Oakland, California.

The SFSS is the adv an ced journ ey-lev el in the Fisc al Servi ces Sp ecialist s eri es. This class may act as the l ead wo rker to a gro up of emp loy ees in the Fina nce Division and p er forms the mo re comp lex or sp ecial ized f in an ce and budg et accou nt ing wo rk. The SFSS is d ist inguish ed f rom the Fisc al Servi ces Sp ecialist in th at the latter p er forms journ ey-lev el fis cal and budg et wo rk

wh ere as the SFSS is r es ponsible for l arger and m ore comp lex div isional fi scal, budget and r ecor d-k eeping prog rams and p er forms the full r ange of d ut ies r ela ted to the fin an ce, bud get, p eriodic fin ancial close cy cles and reporting r equ ir ements.

Example of Duties

NOTE: The following are duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all the duties listed.

1. Serves as technical lead to a Senior Manager within the Finance Division in the performance of a variety of the most complex or specialized financial and statistical record keeping.

2. Review and analysis of accounting tasks performed by Fiscal Services Specialist involving auditing and investigation of finance related issues, reconciliation of general ledgers and subsidiary ledgers; cash receipt reports; revenue distribution, collection and treasury functions.

3. Analyze revenue and expenditure, preparing disbursement reports & other periodic financial reports, as needed.

4. Assist the division with performing grant accounting activities which include processing: set up, reconciling and reimbursement reports in accordance with grant requirements.

5. Assist the division with analyzing, developing and implementing best practices that mitigate risk regarding cash handling and general ledger discrepancies from deposit receipts to the finance systems; analyzes and develops action plans to resolve cash handling and general ledger discrepancies.

6. Assist the division with fiscal audits evaluations and analysis to improve the efficiency and effectiveness of the finance systems and processes.

7. Assists division in performing vendor payments associated with multi-year contracts and memorandum of understanding with other government agencies including calculating the encumbered balances of purchase orders and contract orders to ensure that funds are available for payment.

8. Responsible for court procurement and contracting work, procurement of material services, equipment and supplies, maintenance of vendor product information, negotiate, prepare and administer contracts, review and renewal of purchase orders.

9. Review and examine fiscal documents and transactions for posting, including but not limited to warrants, requisitions, purchase orders, invoices, or journal entries.

10. Performs other duties as assigned.

Minimum Qualifications

E ducation:

Possession of a B ach elor 's d egr ee in account ing or other r ela ted fi eld th at includes g en er al and gov ernm ental account in g

And

Experience:

The equival ent to two (2) y ears of ful l-t ime in cre asing ly r espons ible p rof essional fin an cial, account ing or audi ting e xp eri en ce This exp eri en ce will h ave a f ocus on b udg et ing and fin an cial an alys is, or oth er adm in istr at ive exp er ien ce whi ch includ es p er forming the most comp lex or sp ecializ ed fin an cial t rans act ions.

Substitutio n

Addit ion al qualifying wo rk exp er ien ce as d es crib ed above may subst itu te for the r equi red edu cat ion on a year-fo r-year b asi s O ne y ear (2080 hou rs) of addi tional qu alifying wo rk exp eri ence will be consi der ed equi valent to 30 s emest er unit/45 qu art er u ni ts.

Knowledge of general accepted accounting practices, development of financial policies and procedures; trial court financial policies and procedures; modern business office practices and procedures; working knowledge of computer spreadsheet and word processing applications.

Ability to assign, schedule, train, and review the work of others; perform accurate mathematical calculations; establish effective working relationships with division and non-division staff; prepare and analyze financial reports; apply accounting principles; perform tasks in the various computer software required for financial transactions; and communicate effectively both orally and in writing.

This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States.

The position is:

Unrep'd Manager

Hiring Process

The hiring process will include the following components:

• An initial screening of all application materials received including a completed application and supplemental questionnaire. A resume does not substitute for completing the application.​ An incomplete or partial application or supplemental questionnaire will result in disqualification.
• A review of the completed application and supplemental questionnaire to select the best-qualified candidates for the oral panel interview process.
• An oral interview that will be weighted as 100% of the candidate's final score. The oral interview may contain situational exercises.

The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool.

The application and supplemental questionnaire are used to evaluate the candidate's qualifications.If you are interested in the opportunity, it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants.

If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss.

Job Posting End Date

June 9, 2026