Job Description

Posting number: 202300990

Department: Health Department - Administrative & Support Services

Job classification: Senior Financial Clerk- Financial Reporting and Analysis

Posting type: Open

Categories: Accounting and Finance

Summary

This position serves as the primary liaison with program coordinators, acting as the conduit between programming and grant management for an assigned portfolio of grants. Under the direction of the CFO, the Senior Financial Clerk- Financial Reporting and Analysis delivers specialized financial reporting, reconciliations, and analytical support essential to departmental fiscal oversight.

Examples of duties

• Grant invoicing [external and internal].
• Monitoring financial performance of assigned grants and preparing related financial summaries.
• Maintaining all grant budget and financial records.
• Administering grant contracts to ensure compliance with contract terms and deliverables.
• Assembling, managing, and creating documentation to support grants and financial reporting needs.
• Record keeping and maintaining organized financial documentation.
• Financial reporting [external and internal], including preparation of internal financial summaries and analysis supporting departmental fiscal oversight.
• Fund management for grants from award through closeout, including routine financial reconciliations.
• Administering contracts and verifying financial details associated with contractual obligations.
• Coordinating with Program Coordinators on grant-related financial matters and supporting data needs.
• Participating in grant programming status meetings and providing financial updates.
• Working closely with Administration and divisional teams on identifying and reconciling grant-related expenses.
• Organizing and generating reports [weekly, monthly, quarterly, annually] with a focus on internal analytics, variance review, and trend identification.
• Supporting departmental financial operations through reconciliations, close-process activities, and preparation of schedules for CFO review.
• Developing templates, procedures, and processes to improve financial reporting, analytical workflow, and grant management efficiency.
• Participate in departmental and agency-wide committees, workgroups, quality improvement initiatives, accreditation activities, emergency preparedness efforts, and special projects as assigned DCHD expects all employees to actively contribute to organizational initiatives that support the Department's mission and strategic priorities.
• Perform other duties as assigned.

Qualifications

Required Education and Experience

• Bachelor's degree and 1-2 years project/financial management experience OR associate degree and 3-4 years project/financial management experience OR five years increasingly responsible project/financial management experience.

Other Requirements

Knowledge, Skills, and Abilities

• Advanced to expert proficiency in Microsoft Excel, including the ability to analyze data, create complex formulas, pivot tables, dashboards, and reports.
• Demonstrated experience coordinating and/or managing projects, including planning, organizing, tracking progress, and meeting deadlines.
• Strong analytical, quantitative, and problem-solving skills with the ability to interpret data and make sound recommendations.
• Exceptional organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, and Teams) and the ability to quickly learn new software applications.
• Ability to work independently with minimal supervision while also collaborating effectively as a member of a high-performing team.
• Excellent interpersonal and customer service skills, with the ability to build and maintain positive working relationships with internal and external stakeholders.
• Strong verbal and written communication skills, including the ability to communicate complex information clearly and professionally.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
• Ability to interpret and consistently follow policies, procedures, protocols, and established guidelines.
• Ability to adapt to changing priorities, work effectively in a fast-paced environment, and respond positively to evolving organizational needs.
• Demonstrated initiative, strong work ethic, and the ability to manage a demanding and dynamic workload while meeting established deadlines.

Core Competencies

The employee is expected to demonstrate proficiency in the following public health core competencies:

• Public Health Sciences Skills: Applies public health principles, evidence-based practices, and data to support program planning, implementation, evaluation, and continuous quality improvement.
• Assessment and Analysis Skills: Collects, analyzes, interprets, and uses quantitative and qualitative data to identify trends, inform decision-making, and improve program outcomes.
• Communication Skills: Communicates effectively, both verbally and in writing, with diverse audiences using clear, accurate, and culturally responsive messaging.
• Leadership and Systems Thinking Skills: Demonstrates leadership, strategic thinking, adaptability, and an understanding of how programs and systems interact to achieve organizational goals.
• Management and Finance Skills: Utilizes sound project management, organizational, budgeting, and resource stewardship practices to achieve program objectives efficiently and effectively.
• Quality Improvement Skills: Participates in quality improvement initiatives by identifying opportunities for improvement, implementing solutions, and evaluating outcomes to enhance organizational performance.
• Ethics and Professionalism: Demonstrates integrity, accountability, confidentiality, ethical decision-making, and a commitment to lifelong learning and continuous professional development.

Supplemental information

*The selected candidate will be required to obtain, at their own expense, 3 forms of clearance, including PA State Police Criminal History Record Check; PA Child Abuse History; and FBI Criminal History Background Check including finger printing prior to employment.

**Delaware County Health Department requires all employees to have received at least one COVID-19 vaccination in the past 3 years. Proof of vaccination must be submitted before a candidate’s start date, if hired.