Job Description

About the Role

We are looking for a Senior Finance Specialist to support day-to-day finance operations, with a strong focus on Accounts Payable, team support, stakeholder coordination, and process improvement.

You will work closely with the Team Leader and wider finance teams to manage operational priorities, resolve complex queries, support and train team members, maintain accurate finance processes, and identify opportunities to improve efficiency.

This role is ideal for someone with solid finance operations experience who enjoys solving problems, supporting teams, and improving the way processes are delivered.

Key Responsibilities

Finance Operations & Accounts Payable

• Manage day-to-day finance activities and support the achievement of team KPIs.
• Handle complex account reconciliations and finance-related queries.
• Support the management and allocation of emails from the Accounts Payable inbox.
• Process OCRs into drafts and provide suppliers with remittance advice upon request.
• Support GRNI maintenance and monthly reviews, including closing incorrect or unwanted purchase orders and returning GRNI on receipted purchase orders that are no longer required.
• Complete month-end and year-end processes, including ledger closures.
• Ensure invoicing queries are investigated and resolved within agreed SLAs.

Team Support & Leadership

• Support the Team Leader with complex queries, operational priorities, reporting, audits, projects, and system improvements.
• Act as the first point of contact for overseas and onshore team queries.
• Train, mentor, and support team members in collaboration with the wider UK-based team.
• Participate in team reviews, development objective setting, appraisals, and training activities.
• Help maintain a positive, collaborative, and supportive working environment where team members can ask questions, learn, and grow.

Stakeholder & Supplier Coordination

• Provide responsive support to internal customers and key stakeholders for finance and Accounts Payable queries.
• Liaise with managers, internal teams, suppliers, and other stakeholders as required.
• Contact suppliers to provide updates or request additional information.
• Escalate queries and issues through the appropriate workflows.

Process Improvement & Compliance

• Identify inefficiencies and recommend practical improvements to systems and processes.
• Support the creation and maintenance of process guides, standard operating procedures, and process maps.
• Ensure finance activities follow established policies, procedures, and compliance requirements.
• Proactively identify potential issues and opportunities before they impact operations.
• Support audits, system improvements, projects, and continuous improvement initiatives.

Administration & Record Management

• Maintain accurate and up-to-date electronic and paper records.
• Ensure finance information, files, and reports are properly organized and maintained.
• Keep knowledge of best practices and relevant processes up to date.

Qualifications & Experience

• Previous experience working with finance, invoices, and accounts.
• Experience using finance systems, with a good understanding of related processes.
• Experience working effectively within a team environment.
• Experience in administration and general office duties.
• Proficiency in Microsoft Excel and Word.
• Experience using telephone and finance systems.
• Experience working with process guides, standard operating procedures, and established workflows.
• Strong attention to detail and the ability to prioritize tasks while maintaining accuracy in a busy environment.
• Good understanding of the importance of Accounts Payable within a large organization.
• Ability to build effective working relationships with internal customers, colleagues, and stakeholders.
• Flexible and adaptable, with a continuous improvement mindset.
• Knowledge and understanding of data protection and GDPR requirements.
• Ability to work effectively within a matrix and multidisciplinary team while managing a time-sensitive workload.

Additional Information

This is not a restrictive list of duties, and employees may be required to carry out additional tasks within their capabilities. Employees are also expected to participate in appraisals, self-development activities, and mandatory and statutory training.