Job Description

About Tekion:

Positively disrupting an industry that has not seen any innovation in over 50 years, Tekion has challenged the paradigm with the first and fastest cloud-native automotive platform that includes the revolutionary Automotive Retail Cloud (ARC) for retailers, Automotive Enterprise Cloud (AEC) for manufacturers and other large automotive enterprises and Automotive Partner Cloud (APC) for technology and industry partners. Tekion connects the entire spectrum of the automotive retail ecosystem through one seamless platform. The transformative platform uses cutting-edge technology, big data, machine learning, and AI to seamlessly bring together OEMs, retailers/dealers and consumers. With its highly configurable integration and greater customer engagement capabilities, Tekion is enabling the best automotive retail experiences ever. Tekion employs close to 3,000 people across North America, Asia and Europe.

The Accounts Payable Senior Analyst is responsible for accurate and timely processing of vendor invoices, payments, and reconciliations. This role requires hands-on experience in Oracle NetSuite, vendor master management, invoice processing experience, journal entry posting, and month-end close activities. The candidate will collaborate closely with the finance team to maintain the integrity of financial records, strengthen internal controls, and support overall financial operations.

Key Responsibilities

1. Vendor Master Management (Mandatory)

• Onboard new vendors into the system, including collection and validation of vendor documentation (W-9, GST, VAT, MSME, and other applicable tax documents).
• Maintain accurate and up-to-date vendor master records, including contact details, payment terms, and banking information.
• Process banking details amendments following the company's vendor bank change validation process, including verification and approval.
• Inactivate vendors in the system based on certain threshold setup, work with compliance and procurement to deactivate those vendors in the system.
• Communicate with vendors regarding payment inquiries, statement reconciliations, and onboarding requirements.

2. Invoice Processing

• Receive, review, and verify vendor invoices and check requests against purchase orders and supporting documentation – process the invoice based on the process defined in Oracle NetSuite
• Identify and resolve invoice discrepancies, mismatches, or missing documentation, etc – work with the business partners (internal & external) and resolve the invoices on hold timely.

3. Payment Processing

• Be a back-up for payment partner to prepare the payment batches for ACH payments and wire transfers in Oracle NetSuite.

4. Account Reconciliation

• Reconcile accounts payable transactions and sub-ledger balances on a regular basis.
• Monitor accounts to ensure payments are current and outstanding liabilities are accurately reported.
• Assist with vendor statement reconciliations and resolve aged open items promptly.

5. Bank Reconciliation (Mandatory)

• Perform regular bank reconciliation statements (BRS) by matching system transactions against bank statements.
• Identify and investigate unreconciled items, including timing differences, uncleared payments, and unapplied receipts.
• Maintain reconciliation records and ensure timely clearance of open items.

6. Journal Entry Posting (Mandatory)

• Prepare and post journal entries (JEs) in Oracle NetSuite related to accounts payable transactions, accruals, prepayments, and adjustments.
• Ensure all journal entries are supported by appropriate documentation and approvals.
• Maintain proper classification of expenses across cost centres, departments, and GL accounts.

7. AP Month-End Closing & GL Reconciliation (Mandatory)

• Support and execute AP month-end close activities within defined timelines, including prepaid, accrual runs, cut-off reviews, and ledger clean-ups.
• Prepare and reconcile AP-related General Ledger accounts, ensuring sub-ledger and GL balances are in sync.
• Coordinate with the broader finance team to ensure timely and accurate financial reporting.

8. Financial Reporting & Audit Support

• Assist with the preparation of financial statements, management reports, and audit schedules.
• Provide supporting documentation and responses to internal and external audit queries.
• Generate and analyse accounts payable reports to support financial decision-making.

9. Compliance & Controls

• Ensure compliance with company policies, procedures, and delegation of authority (DOA) frameworks.
• Adhere to statutory requirements including TDS, TCS, GST, and MSME regulations as applicable.
• Maintain accurate and organized historical records for audit and compliance purposes.
• Support the implementation and ongoing maintenance of internal controls across the AP function.

10. Continuous Improvement

• Identify opportunities for process improvement across invoice processing, vendor management, and reconciliation workflows.
• Stay current with industry best practices, regulatory changes, and system enhancements in Oracle NetSuite
• Contribute to the documentation and maintenance of AP Standard Operating Procedures (SOPs).

Qualifications

Education

• Bachelor’s degree/MBA/M. Com/CA inter with 5 years’ experience in Accounting, Finance, Business Administration, or related field.

Experience

• 8-10 years of accounts payable experience required.
• Mandatory: Hands-on experience with Oracle NetSuite (AP module, JE posting, vendor master, and reporting).
• Demonstrated experience in end-to-end invoice processing, payment runs, and vendor management.
• Practical experience in bank reconciliation, AP month-end close, and GL reconciliation.

Key Attributes

• High degree of ownership and accountability in managing deadlines.
• Ability to work effectively in a fast-paced, high-volume environment.
• Strong analytical mindset with a focus on accuracy and process discipline.
• Team player who can collaborate cross-functionally with procurement, finance, and business teams.

Tekion is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, victim of violence or having a family member who is a victim of violence, the intersectionality of two or more protected categories, or other applicable legally protected characteristics.

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